Use LEFT and RIGHT arrow keys to navigate between flashcards;
Use UP and DOWN arrow keys to flip the card;
H to show hint;
A reads text to speech;
44 Cards in this Set
- Front
- Back
|
Definition of Accountability |
The obligation of a person to keep records of property, documents, or funds. these records show identification data, gains, losses, dues-in, dues-out, and balances on hand or in use It’s an obligation officially assigned to a specific person and may not be delegated. |
|
|
What is an Accountable Officer? |
A person officially appointed on orders to maintain a formal set of accounting records of property or funds. This person may or may not have physical possession of the property or funds. |
|
|
What are the 3 types of Accountable Officers? |
Transportation Officer Stock Record Officer Property Book Officer |
|
|
What is the Transportation Officer? |
Transportation officer is accountable for property entrusted to him for shipment |
|
|
What is the Property Book Officer? |
PBO is accountable for property at the using unit level on receipt and until subsequently turned in, caused (consumed) for authorized purposes, or dropped from accountability. (Hand Receipt holders are not accountable officers.) |
|
|
How is accountable officer appointed? who appoints? |
Accountable officer is appointed in writing Appointing authority will be the commander or the head of the activity for whom the property records are being maintained |
|
|
an accountable officer may be: ? |
Any DOD commissioned officer or warrant officers. (NG officers must be federally recognized) A DOD civ employee, if determined by the appointing official to be properly qualified A DOD enlisted person, in the grade of SGT or above, when appointment is approved by the MACOM commander, the major subordinated command commander, or the head of a HQDA agency, when personnel cited in (1) or (2) above are not available |
|
|
What is Responsibility? |
Responsibility is the obligation of an individual to ensure Gov property and funds entrusted to his or her possession, command, or supervision are properly used and cared for, and that proper custody, safekeeping, and disposition are provided |
|
|
what are the types of Responsibility? |
Command Supervisory Direct Custodial Personal |
|
|
what is Command Responsibility? |
- Command Responsibility is the obligation of a commander to ensure all Gov property within his or her command is properly used and cared for, and that proper custody, safekeeping, and disposition are provided - Inherent in command - Can’t be delegated |
|
|
what is Supervisory Responsibility? |
- Supervisory responsibility is the obligation of a supervisor to ensure all Gov property issued to, or used by his or her subordinates is properly used and cared for, and that proper custody, safekeeping, and disposition are provided. - inherent in all supervisor positions - can’t be delegated |
|
|
what’s Direct Responsibility? |
- Direct Responsibility is the obligation of a person to ensure all Gov property for which he or she has receipted, is properly used and cared for, and that proper custody, safekeeping, and disposition are provided - results from signing for the property |
|
|
what’s Custodial Responsibility? |
- Custodial Responsibility is the obligation of an individual for property in storage awaiting issue or turn-in to exercise reasonable and prudent actions to properly care for, and ensure safekeeping of property - results from assignment as supply sergeant, supply custodian, supply clerk, or warehouse person |
|
|
what’s Personal Responsibility? |
Personal Responsibility is the obligation of a person to exercise reasonable and prudent actions to properly use, care for, safeguard and dispose of all Gov property issued for, acquired for, or converted to a person’s exclusive use, with or without receipt |
|
|
who has responsibility depends upon the _________ between ppl and the property under their control? |
Relationship |
|
|
what are the two types of Property? |
Real vs Personal |
|
|
examples of Real property? |
Land Buildings Structures Utilities |
|
|
examples of Personal property? |
anything that isn’t Real Property - capital equipment - other nonexpendable supplies - nonconsumable supplies - all consumable supplies |
|
|
what are the 3 types of Personal Property? |
Expendable (ARC - X) Durable (ARC - D) Nonexpendable (ARC - N) |
|
|
what’s Expendable property? |
Expendable property is the property that is consumed in use or loses its identity in use when expendable tools are issued to the user, issues will be controlled and responsibility assigned by using hand receipt, component hand receipt, tool room, or tool crib procedures |
|
|
what’s Durable property? |
Durable property is personal property that is not consumed in use, does not require property book accountability, but because of its unique characteristics requires control when issued to the user |
|
|
what’s Nonexpendable property? |
Nonexpendable property is personal property that is not consumed in use and retains its original identity during the period of use nonexpendable property requires formal accountability throughout the life of the item |
|
|
what are the Classes of Supply? |
Class 1 - Food/water Class 2 - OCIE, clothing, tentage, hans tools, tool kits and tool sets Class 3 - Petroleum, oils, lube Class 4 - Fortification and construction material Class 5 - Ammo/demo/ordnance Class 6 - personal demand items Class 7 - Major end items Class 8 - medical supplies, minimal amounts Class 9 - Repair parts Class 10 - Agriculture |
|
|
The purpose of CSDP is to: |
1. Establish supply discipline as regulatory guidance 2. standardize supply discipline reqs 3. provide responsible personnel with a single listing of all existing supply discipline requirements 4. make the army more efficient regarding time spent monitoring subordinates’ actions |
|
|
to achieve CSDP purposes, CSDP will: |
1. ensure compliance with DA supply policy and procedures 2. determine the a sequence of established DA supply policy and procedures 3. identify supply problems to permit timely corrective action within the chain of command |
|
|
CSDP enforcement? |
1. Leadership - biggest aspect of CSDP 2. Command Emphasis - enforcing discipline and compliance with regulations requires continuous reinforcement 3. Training - to maintain supply discipline, commanders must adhere to CSDP and conduct supply discipline training for all subordinates 4. Administrative measures - AR 735-5 provides various administrative measures for accounting for lost, damaged, and destroyed property 5. Disciplinary measures - designed to assist in deterring lost, stolen, damaged property |
|
|
types of property books? |
Org Installation |
|
|
Records of Responsibility? |
- Property Books (DA 3328) - Hand and sub-hand receipts (DA 2062). Component hand receipt and hand receipt annex - temporary hand receipts (DA 3161) - equipment receipts (DA 3749) - change documents (DA 3161) |
|
|
what is Org property? |
property that units will take to the field/deployment required by MTOE |
|
|
what is installation property? |
property the unit doesn’t take to the field/deployment |
|
|
how do hand/ sub-hand receipts work? |
HRs required when property book or durable items are issued signed HRs establish direct responsibility no restriction on how many times a sub-HR can be issued. should at least be Commander to supervisor to end user use 2062s |
|
|
Component HR procedures? |
- component hand receipt is the record of responsibility for items listed on it - it’s also the record that validates all component shortages. therefore hand receipt annexes are not required use comp-HR when issuing sets, kits,outfits or end item with components |
|
|
what are shortage annexes? |
- list of components missing from an end item - HR annexes are prepared at the level where the document registers are kept - person responsible for keeping document registers are the PBO, commander, or S4 will validate components - nonexpendable shortages are validated by PBO. expendable/durable shortages are validated by the commander - use the manual or PBUSE generated 2062 |
|
|
used t |
- HR holders of one unit will not loan items to another unit unless approval is first obtained from appropriate authority - used when property is loaned for up to 30 days - review the temporary hand receipt file daily to find if any are expiring - within 5 days prior to expiration of temporary HRs, notify the HR holder and arrange for return of the property not later than the expiration date - if ppl still need the equipment, issue it using a real HR |
|
|
what’s Equipment receipt for |
DA 3749 -property issued to the same person on a recurring basis - weapons, pro masks, NODs - 24hr limit on weapons |
|
|
what’s Change Documents for? |
- used to keep HR and sub HR current - use DA 3161 - post change documents to HRs or sub-HRs at least every 6 months or before changing HR holders |
|
|
what does incoming commander do during inventories? |
- accounting for property is complete and accurate - property is on hand and serviceable - property is safeguarded - incoming commander has to be done with inventory within 30 days prior to assumption of command |
|
|
change of HR holder inventory |
- when HR holder changes, all property is inventoried - 30 days will be allowed to do joint inventory - sub HR holder inventory - time allowed is specified by the commander - maximum of two extensions (15 days) each can be granted by next higher commander - review DA PAM 25-30 to ensure all TMs and catalogs are up to date - if items are in maintenance, make sure maint request is valid. check all open maint requests - report all discrepancies to Accountable Officer/PBO |
|
|
Post inventory reconciliation procedures? |
- verify all property is accounted for and sub HR down to everyone - sign sub HRs with supply SGT complete AAR and give to commander for approval |
|
|
Annual/Cyclic inventories |
- an annual 100% inventory of org equipment is done - cyclic inventory may be done in lieu of annual officer inventory when property boi kid kept at other than the unit level and the PBO requires it - conduct cyclics monthly, quarterly, semiannually - inventory 10% monthly, 25% quarterly, or 50% annually - check end items or completeness - check serial numbers |
|
|
sensitive item inventory procedures |
- sensitive item and unclassified CCI inventoried quarterly - SI and CCI are identified with controlled item inventory code (CIIC) of 1-9, $, N,P,Q,R, or Y (NODs) - CIIC is shown in Army Master Data File (AMDF) - Responsible officer must. tough hand or sub HR holders when it’s time for inventory |
|
|
Weapons and Ammo inventory procedures |
- inventory weapons by serial number conducted monthly (NG and reserve do it quarterly) - conducted by responsible officer, an NCO, warrant, commissioned, or DOD civ appointed by the responsible officer - same person won’t conduct the inventory twice in a row. armorer can’t do this inventory - responsible officer reports discrepancies to PBO |
|
|
types of Property Adjustments? |
- Administrative Adjustment Report (AAR) on DA 4949 for minor changes - Damage Statement - Memo for losses of durable hand tools - Cash Sales Provisions - Statement of charges/Cash Collection Voucher on DD 362 - FLIPL on DD 200 |
|
|
Adverse actions for failing CSDP? |
- reprimand - bad OERs - MOS reclass - bar to reenlist - UCMJ - punish civ employees - suspension of favorable action |
