Project Management Midterm

Front 1

Project Management

Back 1

Process of leading the work of team to achieve al project goals and meet success criteria at a specified time

Front 2

Project Management

Back 2

It includes developing a project plan, which involves defining and confirming the project goals and objectives,

Front 3

Scope, time, budget

Back 3

3 primary constraints in project management

Front 4

Gantt Chart

Back 4

project management tool illustrates work completed over a period of time in relation to the time planned for the work

Front 5

Project Management

Back 5

the planning, organizing, and managing the effort to accomplish a successful project.

Front 6

Project

Back 6

one-time, temporary activity that produces a specific output and or outcome,

Front 7

Business Operations

Back 7

repetitive, on-goingpermanent, or semi- permanent functional activities to produce products or services

Front 8

Project Team members

Back 8

the individuals who actively work on one or more phases of the project.

Front 9

Risk level, area of impact, type of risk

Back 9

Three risk identification

Front 10

Soft skills

Back 10

Also called interpersonal skills

Front 11

Hard skills

Back 11

Also called technical skills

Front 12

1. Build and manage a comprehensive project

2. Determine logistics and task man

3. Monitor progress of a project

Back 12

Reason for using Gantt Chart

Front 13

1. Helps to plan work around deadline and properly allocate resources 2. Maintain a bird’s eye-view of projects (depicts the relationship between the start and end dates of tasks, milestones, and dependent tasks)

Back 13

Benefit of using gantt chart

Front 14

1950

Back 14

Year in which project management methodology began to take form with the advent of critical path method (CPM),

Front 15

 to produce a complete project which complies with the client's objectives.  to shape or reform the client's brief to feasibly address the client's objectives

Back 15

Project management objective:

Front 16

1. Develop a project plan 2. Manage deliverables according to the plan 3. Recruit project staff 4. Lead and manage the project team 5. Determine the methodology used on the project 6. Establish a project schedule and determine each phase 7. Assign tasks to project team members 8. Provide regular updates to upper management

Back 16

Project Manager’s duties:

Front 17

in-house staff or

external consultant

Back 17

Project Team Members may be __________ & _______

Front 18

Risk identification & planning

Back 18

Usually done during the planning phase and Worst case scenario

Front 19

Risk level

Back 19

How likely it is to happen & How many resources should be put toward avoiding a negative event

Front 20

Area of Impact

Back 20

which parts of the project might be affected by the negative event

Front 21

Rate as: a. High b. Medium c. low

Back 21

Risk level ratings

Front 22

Resource Timing Scope Quality

Back 22

Area of Impact

Front 23

Type of risk

Back 23

impact of severity of outcome

Front 24

L-what you Learn Q-end product Quality P-project Processes

Back 24

Type of risk

Front 25

SOFT SKILLS

Back 25

Skills an individual has in relation to their Emotional Intelligence Quotient, their 'EQ

Front 26

1. leadership 2. communication 3. collaboration 4. time management

5. organization 6. problem solving and decision making 7. adaptability 8. critical thinking 9. negotiation 10. team building and interpersonal skills 11. conflict and crisis management 12. delegation 13. decision making

Back 26

Best soft skills for Project Manager:

Front 27

HARD SKILLS

Back 27

referring to technicalities and hands-on experience, industry and role specific knowledge

Front 28

1. Planning & Forecasting 2. Risk management 3. Budgeting 4. Tracking and monitoring 5. Project management method 6. Meeting facilitation 7. Subject matter expertise 8. Quality management 9. Writing and reporting 10. Research

Back 28

Best hard skills for Project Manager:

Front 29

Project Charter Preparation

Back 29

blueprint for effective project management. issued by management

Front 30

Planning

Back 30

setting the direction for something, some system, and then working to ensure the system follows that direction.

Front 31

1. What are we going to make? 2. What does it take to make it? 3. What do we have? 4. What do we need?

Back 31

A good planning system must answer four questions:

Front 32

Priority

Back 32

Relates to what products are needed, how many are needed and when they are needed

Front 33

Capacity

Back 33

The capability of manufacturing to produce goods and services.

Front 34

Capacity

Back 34

Eventually, this depends on the resources of the company— the machinery, labor, and financial resources, and the availability of material from suppliers

Front 35

1. Strategic Business Plan 2. Production Plan 3. Master Production Schedule 4. Material Requirements Plan 5. Purchasing and Production Activity Control

Back 35

MAJOR LEVELS OF PLANNING

Front 36

project management system

Back 36

a model for overseeing the execution of a project.

Front 37

Inputs

Processes

Outputs

Outcomes

Back 37

SYSTEMS HAVE:

Front 38

Inputs

Back 38

include resources such as raw materials, money, technologies and people

Front 39

Processes

Back 39

where the inputs aligned, moved along and carefully coordinated, ultimately to achieve the goals set for the system.

Front 40

Outputs

Back 40

tangible results produced by processes in the system, such as products or services for consumers.

Front 41

Outcomes

Back 41

benefits for consumers, e.g., jobs for workers, enhanced quality of life for customers, etc.

Front 42

Goals

Strategies or Activities

Objectives

Tasks

Resources

Back 42

Planning typically includes use of the following basic terms:

Front 43

Goals

Back 43

specific accomplishments that must be accomplished in total, or in some combination, in order to achieve some larger, overall result preferred from the system.

Front 44

Strategies or activities

Back 44

methods or processes required in total, or in some combination, to achieve the goals.

Front 45

Objectives

Back 45

specific accomplishments that must be accomplished in total, or in some combination, to achieve the goals in the plan.

Front 46

Tasks

Back 46

in small organizations, people are assigned various tasks required to implement the plan. o If the scope of the plan is very small, tasks and activities are often essentially the same

Front 47

RESOURCES

Back 47

include the people, materials, technologies, money, etc., required to implement the strategies or processes.

Front 48

project plan

Back 48

**The key to a successful project is planning. Creating a _____________ is the first thing you should do when undertaking any project.

Front 49

1. Establish Goals

2 Outline Deliverables

3 Create Project Schedule and Budget

4. Establish Supporting Plans and Work Breakdown Structure

Back 49

Basic Steps in Project Planning

Front 50

 Time and cost estimate too optimistic  Customer review and feedback cycle too slow  Unexpected budget cuts  Unclear roles and responsibilities  No stakeholder input obtained  Not clearly understanding stakeholder needs  Stakeholders changing requirements after the project has started  Stakeholders adding new requirements after the project has started  Poor communication resulting in misunderstandings, quality problems and rework  Lack of resource commitment

Back 50

some examples of common project risks:

Front 51

Stakeholder

Back 51

anybody directly, or indirectly impacted by the project

Front 52

Deliverables

Back 52

refer to the verifiable and quantifiable products or results required to finish a project or complete one of its stages

Front 53

Deliverables

Back 53

Otherwise known as end-items

Front 54

 Document  Product  Result  Equipment  Software  approval

Back 54

Project deliverable can be:

Front 55

project’s cost (budget)

Back 55

shows how much money is allocated to complete the project.

Front 56

work breakdown structure (WBS)

Back 56

deconstructs the milestones and major deliverables in a project into smaller chunks so one person can be assigned responsibility for each facet.

Front 57

HUMAN RESOURCE PLAN

Back 57

Sometimes known as the staffing plan

Front 58

HUMAN RESOURCE PLAN

Back 58

shows how the project will be staffed

Front 59

COMMUNICATION PLAN

Back 59

outlines how a project will be communicated to various audiences.  a document showing who is to be kept informed about the project and how they will receive the information

Front 60

RISK MANAGEMENT PLAN

Back 60

important part of project management. Although often overlooked, it is important to identify as many risks to your project as possible and be prepared if something bad happens.

Front 61

Work breakdown structure (WBS)

Back 61

A tool that project manager uses to ensure accountability on the project because it tells the sponsor, project team members, and stakeholders

Front 62

Human Resource Plan

Communication Plan

Risk Management Plan

Back 62

Three plans under the step 4 of project planning

Front 63

Project management process

Back 63

not just about talking to clients, scheduling meetings, assigning tasks, and reminding team members of deadlines.

Front 64

1. Project Initiationor Conceptualization Stage

2. Project Planning Stage

3. Project Execution or Implementation Stage

4. Project Closure or Termination Stage

Back 64

PHASES OF PROJECT LIFE CYCLE

Front 65

Ease communication between project teams and stakeholders  Ensure goals are achievable with the available resources  Help mitigate risk and keep projects on track

Back 65

BENEFITS OF USING PROJECT MANAGEMENT LIFE CYCLE:

Front 66

project life cycle

Back 66

a 4-step framework or phase designed to help project managers guide their projects successfully from start to finish.

Front 67

to carry out the project for the purpose of meeting the desired objectives and deliverables on time.

Back 67

The project manager and project team have one shared goal:

Front 68

Phase 1: Project Initiation or Conceptualization Stage

Back 68

understand the goals, priorities, deadlines, and risks of the project

Front 69

Phase 2: Project Planning Stage

Back 69

outline the tasks and timeline required to execute on the project

Front 70

Phase 3: Project Execution or Implementation stage

Back 70

turn your plan into action and monitor project performance

Front 71

Phase 4: Project Closure or Termination Stage

Back 71

analyze results, summarize key learnings, and plan next steps

Front 72

Project management

Back 72

The process of leading the work of a team to achieve all project goals within the given constraints

Front 73

Gantt Chart

Back 73

Often referred to as roadmap tools

Front 74

Project Manager

Back 74

Its job is to ensure that the project proceeds within the specified time frame and under the established budget, while achieving its objectives