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200 Cards in this Set
- Front
- Back
True or false? The media provide a relatively economical and effective method for communicating with large and dispersed publics.
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true
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The media serve as the _____ or _____ through which public relations practitioners reach the general public and other groups whose support they need.
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gatekeeper; filter
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The fact that some news items get published, aired, and talked about while others do not is called the _____ of the press.
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agenda-setting function
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The status or seal of approval that media coverage confers on an organization's news and information is called _____.
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third-party endorsement
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From the public relations practitioner's perspective, the journalist is what three things? (GAM)
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(1.) an audience, (2.) a medium through which to reach the larger public, (3.) a gatekeeper representing and responding to the public's need to know
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From the public relations practitioner's perspective, the journalist is at once an _____, a _____ through which to reach the larger public, and a _____ representing and responding to the public's need to know.
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audience; medium; gatekeeper
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Reporters should be viewed as _____ whose decisions influence a practitioner's ability to communicate to a mass audience.
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gatekeepers
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an individual positioned within a communication network to control the messages flowing through communication channels
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gatekeeper
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the primary way of reaching community publics
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newspapers
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_____ remain the workhorses of the public information system.
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newspapers
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_____ are a primary way of reaching community publics.
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newspapers
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Although no longer the primary news medium for the majority, they are still a powerful force in shaping the public agenda and influencing the outcome to date.
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newspapers
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offer public relations practitioners the greatest opportunities because they have more space to fill and they offer the greatest range of special sections
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newspapers
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The attitude of an interviewee toward the journalist should be one of _____.
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hospitality, cooperation, and openness
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True or false? The interviewee should realize that the reporter need not be the person in control.
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true
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True or false? The interviewee should decide what needs to said and say it -- no matter what the reporter's questions may be.
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true
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An interviewer should have their own _____ with the points they want to make no matter what the journalist may want.
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agenda
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Most organizational news and publicity is based on a _____.
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media plan
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What are the four components of a media plan?
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Media plans (1.) describe the circumstances with which the organization is dealing, (2.) lay out goals or objectives, (3.) identify key audiences, and (4.) specify key messages and media channels
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Media plans do what four things?
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Media plans (1.) describe the circumstances with which the organization is dealing, (2.) lay out goals or objectives, (3.) identify key audiences, and (4.) specify key messages and media channels
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The most common type of publicity release is the _____.
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news release
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True or false? If there is news that is not favorable to an organization, that organization does not have to issue a news release.
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false
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Sometimes news is not favorable to an organization. Even in these cases, a news release is _____.
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necessary
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The role of the public relations practitioner when delivering news releases with negative organizational news is
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to be certain that the full story is told and that corrective actions are reported.
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Most news releases are more likely to arrive by _____.
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e-mail
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Most news releases are now either _____ or sent by _____ directly to the editor or person targeted by the release.
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faxed; e-mail
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_____, which is the material sent by computer to all fax machines set up on your computer to receive the material, is being used more and more often by media relations departments.
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broadcast fax
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What are the three guidelines to ensure success for a news conference?
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(1.) plan the event carefully, (2.) prepare executives and others to be interviewed, (3.) coordinate the meeting with public relations practitioners serving as directors and stage managers
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During a news conference, a public relations practitioner should serve as _____ and _____.
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director; stage manager
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True or false? A public relations practitioner should take control of a news conference/meeting.
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false -- they should not take over the job of the media representative unless things get out of hand
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short spots that radio and television stations may feel obliged to run to demonstrate their "public interest" commitment at license renewal time
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PSAs
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What is one problem with PSAs?
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they may be played at any time of day or night; your spot may air at 6 A.M. or 2 A.M., or primetime if you're lucky.
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primarily used by nonprofits, can be played at any time day or night
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PSAs
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What type of magazine is most commonly targeted in PR?
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trade and professional publications
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In general, public relations practitioners do not make as much use of consumer magazines as they do of _____.
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trade and professional publications
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reach those who work in particular industries or whose interests and information needs surpass those provided by mass media; used more by public relations practitioners
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"trades"
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targeted by public relations practitioners because they are read by leaders in each industry
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trade and professional publications
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True or false? Public relations practitioners' selection and presentation of information often conforms more to journalistic standards than to the desires of their superiors in their own organizations.
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true
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the idea that both the journalist and the practitioner, in dealing with each other, are caught between the demands of the organizations they represent and the demands of the opposite party
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mutual dependency
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In short, the relationship between public relations practitioners and journalists is one of _____.
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mutual dependency
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Public relations practitioners, as _____, are often caught in the middle between journalistic and other institutions, trying to explain each to the other.
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boundary spanners
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True or false? Through the efforts of public relations practitioners, the media receive a constant flow of free information.
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true
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Numerous studies have placed public relations' contribution to total news coverage between _____ and _____ percent.
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40; 70
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How does the public relations practitioner make the journalist's job easier?
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The public relations practitioner saves the journalist time and effort by providing information that might otherwise be unavailable.
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Perhaps nothing is so important to successful publicity as
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the relationships established between public relations practitioners and journalists.
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_____ tends to increase when public relations practitioners deal with specialized reporters who cover their industry, when the issues are more complex, and when the reporter is given enough time and space to thoroughly cover the story.
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mutual dependency
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There seems to be no end to segmenting audiences into smaller niches. What does this mean for the public relations practitioner?
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It means that there is an ever-pressing need to tailor messages to target audiences.
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The constant segmenting of audiences into smaller niches means that
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there is an ever-pressing need to tailor messages to target audiences.
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Transformation from mass media to mass _____ is perhaps the major contribution of the personalized media.
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collaboration
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Today, media relations work takes on added and somewhat different importance by reaching _____, more _____ publics through mass, specialized, and organization-controlled media.
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smaller; defined
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The new media relations environment is a result of the _____, a growing number of _____, and the new _____.
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Internet; media outlets; social media
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Packaging in the form of _____ can frequently increase the probability that information from a publicity release will actually be used by an editor.
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media kits
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includes a collection of publicity releases, fact sheets, brochures, photographs, or other information pieces enclosed in a cover or some other packaging device
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media kit/press kit
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What are the five things a media kit includes?
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(1.) publicity releases, (2.) fact sheets, (3.) brochures, (4.) photographs, (5.) other information pieces
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What are the five things a media kit includes?
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(1.) publicity releases, (2.) fact sheets, (3.) brochures, (4.) photographs, (5.) other information pieces
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True or false? Design is the primary consideration in compiling a media kit.
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false
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What is the most important consideration in media kits?
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that the news releases, photographs, fact sheets, background information, and features are packaged in an organized and readable form to enable the editor to select the information he or she wishes to use.
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should be designed to help editors select the information they need
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media kit/press kit
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basic role is to provide information to editors that would otherwise take many hours to research
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media kit/press kit
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can provide a service for the media by saving research time and identifying important information for consumers and others
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media kit/press kit
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Today, many organizations distribute their media kits in print.
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false (from the corporate Web pages, but hard copy media kits are often distributed to people outside the media)
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Crises can usually be anticipated or even prevented when organizations
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build and maintain good relationships
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During a crisis, an organization should do what 7 things?
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(1.) have a designated spokesperson, (2.) gather all relevant facts and verify them, (3.) take responsibility for correcting the situation, (4.) setup a media center, (5.) don't release names of dead or injured until relatives have been notified, (6.) respond to all media inquiries, but if you don't know the answer, say no, but promise to get back with them as soon as possible with an answer, (7.) do not speculate
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During a crisis, an organization should do what 7 things?
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(1.) have a designated spokesperson, (2.) gather all relevant facts and verify them, (3.) take responsibility for correcting the situation, (4.) setup a media center, (5.) don't release names of dead or injured until relatives have been notified, (6.) respond to all media inquiries, but if you don't know the answer, say no, but promise to get back with them as soon as possible with an answer, (7.) do not speculate
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The rule of thumb in a crisis is to _____.
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get off the defensive and on to the offensive as quickly as possible.
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What is the rule of thumb in a crisis?
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To get off the defensive and on to the offensive as quickly as possible.
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True or false? Technological communication is the most effective in crisis situations.
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false; our technology permits us to communicate rapidly, which we need to do internally when a crisis occurs, but face-to-face delivery of messages is still the most preferred and might be the most effective in crisis situations
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feature centralized decision making by the CEO and a few high-level managers
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authoritarian cultures
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departments have different agendas, sometimes in conflict with each other. Employees do not perceive rewards for innovation, but for following orders.
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authoritarian cultures
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when employees believe that their supervisors are interested in them only as workers and not as people
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authoritarian cultures
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closed and resistant to change from outside the organization
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authoritarian cultures
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pretty much any for-profit organization has this kind of culture
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authoritarian culture
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involve centralized decisions made in an organization by top management
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authoritarian cultures
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What were the findings of the Institute of Excellence in Employee Management Communications?
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A study by the Institute of Excellence in Employee Management Communications reported that more than 90 percent of managers who felt they had the ability to offer ideas and question management decisions were also highly satisfied and engaged in their jobs.
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A study by the Institute of Excellence in Employee Management Communications reported that more than 90 percent of managers who felt they had the ability to offer ideas and question management decisions were also
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highly satisfied and engaged in their jobs
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A study by the Institute of Excellence in Employee Management Communications reported that more than _____ percent of managers who felt they had the ability to offer ideas and question management decisions were also highly satisfied and engaged in their jobs
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90
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means of reaching large numbers of employees on an ongoing basis
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internal media, video, and new media
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the fastest growing aspect of the overall public relations effort
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internal media
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the effort over which we have the most control
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internal media
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Why are internal media often called "controlled media"?
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because it is the effort over which we have the most control
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the goal of this is the improvement of relationships between employees and management
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internal media
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must fulfill the needs of both the organization and its employees
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internal media
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What are four broad topics that are frequently chosen by successful internal media?
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(1.) Employees' Understanding of Their Role in the Organization, (2.) Clarification of Management Policies, (3.) Employee Well-Being and Safety, (4.) Recognition of Employee Achievement
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True or false? Objectivity is not important in internal media.
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false (objectivity is an important goal of internal media)
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True or false? In-house media should have a more personal tone than public newspapers or magazines.
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true
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They should reflect a sense of closeness and common interest that says to the reader, "We're all in this together."
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internal media
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channels of communication controlled by the organization and directed to audiences within the organization
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internal media
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Employees want their information first from _____.
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their immediate supervisors
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The last place employees want to hear the company news is _____.
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the media
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What are the top 5 places employees want to find out information about their organization?
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(1.) immediate supervisor, (2.) small group meetings, (3.) top executive, (4.) annual report to employees, (5.) employee handbook/other booklets
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What place within an organization has the most frequent breakdowns in the communication process?
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the first-line supervisor level
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The bottleneck in corporate communication is usually found where in the corporate hierarchy?
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in the middle
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Breakdown in the communication process is most often found where?
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at the first-line supervisor level
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services an organization provides as part of employees' compensation
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employee benefits
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may include health and life insurance programs, sick leave, vacations, employer-paid social security, retirement programs such as Enron's 405(k) plan, and a variety of other services ranging from day care to prepaid legal advice to physical fitness programs
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employee benefits
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attract and motivate employees and promote employee productivity
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employee benefits
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What are employee benefits?
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services an organization provides as part of employees' compensation
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Often the lack of appreciation employees have for what they have is a result of what?
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poor communication on the part of the management
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True or false? The role of corporate communicators in dealing with employee benefits is not important.
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false (it can be vitally significant)
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Public relations practitioners working in this area do not merely disseminate information about existing information. Perhaps more important, they can serve as conduits for the expression of employees' needs and desires, and thus play a significant role in determining and evaluating benefit programs.
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employee benefits
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aspects of employee compensation, often including health and life insurance, vacation and sick leave, pension programs, and other valuable considerations
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employee benefits
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What are the four components of a topic's newsworthiness?
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(1.) timeliness, (2.) scope, (3.) noteworthiness, (4.) human interest
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The four components of a topic's newsworthiness are
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(1.) timeliness, (2.) scope, (3.) noteworthiness, (4.) human interest
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What is the purpose of orientation literature?
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to explain organizational policies to new members
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explains organizational policies to new members
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orientation literature
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It can help a new employee get off to a good start by setting forth the ground rules.
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orientation literature
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Goals and objectives are often included to give a sense of where the company is going and the employee's role in achieving that objective.
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orientation literature
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True or false? Community relations is an organizational attitude or state of mind, rather than any specific process or practice.
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true
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What is the best PR that a company can do within a community?
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BUILDING RELATIONSHIPS in communities is "the best PR" and that it's "the kind of work that can never be abated"
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Coca-Cola's Rob Baskin notes that _____ in communities is "the best PR" and that it's "the kind of work that can never be abated."
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building relationships
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What would community relations managers like to spend most of their time doing?
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Community relations managers would like to spend most of their time: (1.) identifying and building relationships and networks with community leaders, organizations, and government officials (91 percent), (2.) developing and managing plans to meet community concerns, needs, and issues (85 percent), (3.) developing and managing partnerships with organizations in the community (85 percent)
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What do community relations managers spend most of their time doing?
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identifying and BUILDING RELATIONSHIPS and networks with community leaders, organizations, and government officials
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The term public affairs is usually defined in public relations as what two related activities?
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(1.) government relations and (2.) community relations
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The term public affairs is usually defined in public relations as two related activities -- (1.) _____ and (2.) _____.
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government relations; community relations
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Who donates the most to charitable organizations?
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small stockholders and other individuals
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_____ and _____ are responsible for 75 to 80 percent of all donations to charitable organizations in the United States.
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small stockholders; other individuals
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Overall, only about _____ of corporate profits is actually given away.
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1
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Why do very few corporations actually give to the limit?
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perhaps because they believe that doing so is not in their interest or in the interests of their stockholders
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What does cause related marketing do?
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ties a company and its products to a cause
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ties a company and its products to a cause
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cause-related marketing
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an area that has experienced huge growth in recent years because of its ability to sell products, enhance image, and motivate employees
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cause-related marketing
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True or false? Today's consumers expect businesses to address community concerns.
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true
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True or false? Cause-related marketing is the same thing as philanthropy.
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false (cause-related marketing is NOT philanthropy)
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What are three primary benefits for sponsors and corporations of cause-related marketing efforts?
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(1.) cause-related marketing INCREASES SALES, (2.) cause-related marketing ENHANCES IMAGE, (3.) cause-related marketing BENEFITS PROPERTIES AND SPONSORS
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What do effective community relations depend on?
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recognizing the interdependence of institutions with their communities
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Effective community relations depend on
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recognizing the interdependence of institutions with their communities.
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Effective community relations depend on recognizing the _____ of institutions with their communities.
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interdependence
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The cycle begins with people wanting to live in good communities and bringing their talents and skills to the local labor market. Corporations hire those employees who help the organization make a profit. A corporation then uses its resources to address needs and to make the community an even better place to live.
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the interdependence of institutions with their communities
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True or false? Every community has a vital stake in the economic health and prosperity of its institutions.
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true
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a public relations function consisting of an institution's planned, active, and continuing participation with and within a community to maintain and enhance its environment to the benefit of both the institution and the community
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community relations
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Why did the city of San Jose, California cancel tours of its water pollution control plant after the events of September 11th, 2001?
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because the city was in an enhanced state of emergency readiness
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The city of _____, _____ canceled tours of its water pollution control plant after the events of September 11th, 2001, because the city was in an enhanced state of emergency readiness.
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San Jose, California
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What is the average number of employees in a community relations department?
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5
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The average number of employees in a community relations department is about _____.
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five
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True or false? Publicity and promotion in all community relations programs should be seen as substitutes in support of the actual programs.
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false (must be seen as tools in support of the actual programs, not as substitutes for them)
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Publicity and promotion in all these community relations programs must be viewed as _____ in support of the actual programs, not as _____ for them.
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tools; substitutes
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What is the richest philanthropic organization in the world?
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The Bill and Melinda Gates Foundation
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_____ is the richest philanthropic organization in the world and disbursed $1.2 billion in 2004, with 60 percent going to _____.
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Bill and Melinda Gates Foundation; education
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What dealing with community activism, what stance should a company take?
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proactive stance
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Companies should take a _____ stance when dealing with community activism and follow what practitioner David Schultz calls a "3-P" approach -- (1.) _____, (2.) _____, (3.) _____
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proactive; planning, practice, and precision
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What are the three parts of David Schultz's "3-P" approach?
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(1.) planning, (2.) practice, (3.) precision
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For the last 14 years, Liz Claiborne Inc. has worked to raise awareness about domestic and relationship violence through its "_____" program.
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Love Is Not Abuse
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The three goals of the "Love Is Not Abuse" curriculum are to
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(1.) increase students' awareness and understanding of teenage dating violence, (2.) enable students to challenge beliefs that support teenage dating violence, (3.) increase help-seeking behavior among students involved in dating relationships that include violence
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The three goals of the "Love Is Not Abuse" curriculum are to
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(1.) increase students' awareness and understanding of teenage dating violence, (2.) enable students to challenge beliefs that support teenage dating violence, (3.) increase help-seeking behavior among students involved in dating relationships that include violence
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When marketers use a variety of tactics such as advertising, public relations, sponsorships, and the like to reach consumers.
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integrated marketing communications
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includes things like podcasts, Web sites, handbooks, sponsorships, brochures, grassroots campaigns, instruction manuals, pamphlets, article reprints, direct-mail, demonstrations, sales promotions (POP, coupons), mass advertising (radio, TV, print, outdoor), targeted direct marketing (internet, kiosks), sweepstakes
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integrated marketing communications
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Both _____ and _____ are needed to provide integrated marketing communication in order to promote customer loyalty and trust. Both seek to respond to the consumer public.
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public relations; marketing
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the process of using a variety of tactical applications to reach consumers
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integrated marketing communications
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the process of using a variety of tactical applications to reach consumers. Choices may include advertising, public relations, endorsements, sponsorships, Web sites, video games, podcasts, and more
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integrated marketing communications
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Public relations and marketing have some fundamental differences, but they share what significant goal?
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Both attempt to help an organization respond to a very significant public: the consumers of its products and services.
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concerned with the specifics of the product or service, and how to sell more of it.
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marketing
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the main goal of _____ is to ensure a market for the types of products and services the company sells.
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marketing
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think "one shot" effort
|
marketing
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business discipline concerned with building and maintaining a market for an organization's product or services.
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marketing
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it focuses externally on selling and how quality and availability of a product or service affect its ability to be sold in the marketplace.
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marketing
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a long-term process, the goal is to build trust that enhances the selling of products or services
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relationship marketing
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the goal of _____ is to build trust that enhances the selling of products or services.
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relationship marketing
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When a customer buys the same laundry detergent year after year and has learned that the product does a satisfactory job of cleaning clothes and, as a result, does not feel the need to try other products, _____ is in action.
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relationship marketing
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focuses on building relationships with consumers through marketing, advertising, and public relations
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marketing
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What matters in selecting a spokesperson, CEO, or celebrity is
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the ability of that individual to add value to the brand.
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What matters in selecting a spokesperson, CEO, or celebrity is the ability of that person to _____.
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add value to the brand
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In selecting a spokesperson, consumers' _____ of the qualities of the spokesperson must match the _____ that need to be communicated to the target audiences.
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perception; messages
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Spokespersons must be able to add value to the brand and _____ their values.
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transfer
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live, Internet-based newscasting, narrowly focused on news about the product or service category of that organization that is providing the newscast.
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branded news
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What is branded news?
|
live, Internet-based newscasting, narrowly focused on news about the product or service category of that organization that is providing the newscast.
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NRANews.com is an example of _____.
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branded news
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an independent electronic news outlet that uses a corporate-sponsored Web site as its vehicle for reporting in-depth news about one particular industry
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branded news
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these staff members usually work both inside and outside the organization
|
consumer advocate (public affairs, customer relations, consumer relations, public relations)
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the goal of _____ is to improve the organization's relationships and communication with consumers by investigating consumer issues and conveying the results to management
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consumer affairs/consumer advocacy
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Responsibilities of the _____ unit may include resolving customer complaints, disseminating consumer information, advising management on consumer opinion, and dealing with outside consumer advocate groups.
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consumer relations
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The consumer relations unit is frequently linked to the public relations department because the vast majority of both units report directly to _____.
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top management
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The major tenet of _____ is that consumers lack adequate information for making purchasing decisions.
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consumer advocacy
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What is the major tenet of consumer advocacy?
|
that consumers lack adequate information for making purchasing decisions
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How have consumer relations units responded to the need for fuller and clearer information?
|
By providing simplified warranties, clarified product use instructions, and educational programs to help consumers select the right products for their needs and use them properly.
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The consumer affairs role within corporations has become that of _____.
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consumer spokesperson to management
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Most consumer affairs specialists see it as part of their jobs to take an active role in decision making by speaking out for the _____.
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consumer
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They actively solicit consumer opinion and make management aware of the effects various decisions will have on consumers.
|
consumer affairs specialists
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|
this role of liaison has always been the highest calling for public relations professionals
|
public affairs specialist
|
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improves an organization's relationship and communication with consumers by investigating and resolving consumer issues and concerns
|
consumer affairs
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What was the goal of Procter and Gamble and the Alliance to Save Energy?
|
the two partners challenged attendees at the U.S conference of mayors to encourage their citizens to wash their clothes in cold water -- and save an average of $63 a year in the process
|
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To reposition its Tide Brand (along with the newly developed Tide Coldwater), Procter and Gamble aligned with the _____ and did what?
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Alliance to Save Energy; challenged attendees at the U.S. Conference of Mayors to encourage their citizens to wash their clothes in cold water -- and save an average of $63 a year in the process.
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Public relations focuses on the long-term goals of _____ with consumers, suppliers, competitors, and other publics.
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building positive relationships
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Public relations focuses on the long-term goals of building positive relationships with _____, _____, _____, and _____.
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consumers, suppliers, competitors, and other publics
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Who is the ideal spokesperson during a crisis?
|
the chief executive officer (C.E.O.)
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The _____ is usually the ideal spokesperson during a crisis.
|
chief executive officer (C.E.O.)
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When budgets are small, time is tight, and the product isn't the category leader, practitioners often turn to _____.
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guerrilla tactics
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These nontraditional vehicles attempt to highlight a brand in an unexpected way.
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guerrilla tactics
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Examples include the search for a coin worth $10,000 in a Dr. Pepper promotion and "Aqua Teen Hunger Force" electronic light boards around Boston.
|
guerrilla tactics
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|
may include Internet chat rooms, mass e-mails and sidewalk art
|
guerrilla tactics
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|
the concept of using nontraditional communication vehicles to gain visibility for a product or service.
|
guerrilla tactics
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|
sidewalk art, Internet chat rooms, and radio talk shows are some examples of _____.
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guerrilla tactics
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What is the function of consumer relations?
|
to serve as the bridge between the consumer and the manufacturer.
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|
The bridge between the consumer and the manufacturer.
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consumer relations
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_____ helps a corporations cope and thrive under the analysis and intense scrutiny they are under like never before.
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consumer relations
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_____ is a direct reflection of a corporation's values about its business in general.
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consumer relations
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It's how an organization fulfills its promise to serve key publics.
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consumer relations
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connects customers with the company
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consumer relations
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How good a company's _____ programs are reflects the company's values and its business mission.
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consumer relations
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the aspect of public relations that improve the organization's relationships and communication with consumers
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consumer relations
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includes resolving customer complaints, disseminating consumer information, dealing with outside consumer advocacy groups, and advising management on consumer opinion
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consumer relations
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