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76 Cards in this Set
- Front
- Back
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Navigation Pane-
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allows you to search for text in the document, with the results highlighted in yellow in the document.
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Find and replace dialog box
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open by clicking the Replace button in the Editing group on the Home tab.
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Ctrl+Home
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move insertion point to beginning of the document
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Document Themes
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variety of fonts, colors and visual effects available as you format a document.
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Content control/MLA formatting
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Word inserts a bibliography or works cited list in a content control. You can use the buttons on the top of the content control to make changes to material inside the content control.
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Left indent marker
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square below the hanging indent marker
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Right indent marker
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looks like the hanging indent EXCEPT located on right side of the horizontal ruler
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Content control
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used to display information that is inserted automatically and may need to be updated later.
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Banded rows
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some styles format the rows in alternating colors->called Banded rows
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Banded columns
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Format the columns in alternating colors in a table.
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Dot Leader
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a row of dots between tabbed text. The Tab dialog box allows you to insert a dot leader.
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Manual line break
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moves the insertion point to the next line without actually starting a new paragraph, and no extra space in inserted.
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superscript
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means that the number is raised slightly above the line of text.
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Drop Caps
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A large letter at the beginning of the paragraph. It's treated like a graphic-> you can select it, and resize it by using handles.
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Desktop publishing
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process of preparing commercial-quality printed material, such as a news letter.
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continuos section break
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separate the part of the page that is formatted from the part of the page that is not.
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Typographical characters
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characters or symbols.
copyright (c) trademark (tm) registered trademark (m) arrows - -> dash - - |
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floating graphics
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meaning it is attached, or anchored to a specific paragraph. when you move a floating graphic its text wrap setting dictates how text will wrap around it in its new location. Various wrap settings:
square- text flows tight around edges tight- text flows around the curved edges of the object itself Through-simular to tight wrapping but also fills in any open spaces in the graphic Behind text- text flows over the graphic. Top and Bottom- text stops at the top border of an object and resumes below the the bottom border. |
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mail merge
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process of creating customized documents by combining info from two separate files referred to as the main document and the data source.
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Record-(mail merge terminology)
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All the information about one person or one object
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data source
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contains data such as the names and addresses of clients, that is inserted into the merge fields in the main document.
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template
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a file that you use as a starting point for a series of similar documents so that you don't have to re-create formatting and text for each document.
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Character Style
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contains formatting options that affect the appearance of individual characters, such as font style, font color, etc.
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Paragraph style
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contains all the character formatting options as well as formatting that affects the paragraph's appearance, line spacing, text alignment, tab stops, etc.
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linked style
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contains both character and paragraph formatting options.
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Merge field
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indicates what information you want to retrieve from the data source and display on the main document.
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The main document-
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contains placeholders called merge fields.
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merged document
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contains a separate copy of the main document for each record in the data source
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ALT + TAB
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switch to the next window
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ALT+SHFT+TAB
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switch to previous window
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CTRL+W
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close the active window
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CTRL+SHIFT+TAB
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switch to the previous tab in a dialog box
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CTRL+TAB
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switch to previous option or option group
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CTRL+Z
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undo an action
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CTRL+Y
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Redo or repeat an action
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file tab
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shows backstage view
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the ribbon
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made up of commands under top menu options
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Quick access toolbar is located on the top left and
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includes option to -save, -undo
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workspace of any word document is colored
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white
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dialog box launcher is on the bottom right corner of a tab
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launches additional, related options in a pop-up box box
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portrait orientation
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default orientation
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Margins are changed in
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Page setup GROUP, which is part of page layout TAB
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body text is ordinary text with no
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titles of heading
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control+home
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makes sure you are at the beginning of a document
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control+A
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to highlight all text
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control+N
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start new document
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control+s
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save document
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control+w
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close document
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F12
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save document
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ctrol+P
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print preview / print doc
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ctrl+F6
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switches or toggles between multiple word documents
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format printer
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to change text effects, font color and italics
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Justified alignment –
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Neither left or right is ragged
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Shading –
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background color you can apply to one or more paragraphs
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Outside borders –
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to apply a complete outline around the selected text
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Handles –
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help u stretch a photo
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Navigation pane –
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allow you to search for text in document
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Styles –
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helps set formatting options in one click
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4 basic styles -
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Formal, Traditional, Eclectic, Contemporary
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Paragraph level formatting –
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changes entire paragraph line spacing
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Character level formatting –
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only formats a format
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Section –
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own page orientation, header, footer
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To Format an entire text in columns –
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hit ‘More Columns’
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Beveled edges –
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letters that are rounded
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Drop caps
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When the first letter of a paragraph is BIG and the rest of the text wraps around it
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How to use drop caps
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Go to insert tab, To customize it you can go to the Drop Cap Options and edit the Drop Cap font settings to your liking.
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multilevel list
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is how to choose your own bullets or numbering styles
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converting tables into text allows
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you to work with the information more easily
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promoting a paragraph means to
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un-indent it
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how to promote a paragraph:
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click at beginning of paragraph and press shift+tab keys or go to the home tab and the Paragraph group of buttons on top and just hit 'decrease indent'
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to combine data in a word file with data in a Microsoft Address Lists file,
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start by setting up word document as a table, save it as a text file (.txt) then use Microsoft Access to import it into an Address Lists file
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In order to convert text into a table, the paragraphs in the document must contain the
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same number of items that will become fields
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the Convert Text to Table button is located in the
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Tables group, under the Insert tab
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adding a header row on a table helps you to
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identify field names, which is required for a successful mail merge
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separator characters
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include commas or tabs, and are used to divide individual pieces of data to represent fields, and to make sure each paragraph in the document has the same number of fields
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a dot leader makes
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a list more readable, so you can visually connect name to number better
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