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219 Cards in this Set
- Front
- Back
Shipboard material inventories are divided into |
reactor plant |
|
items which require special inventory control are |
Operating space
|
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are in the custody of the cognizant department head and will be located in the appropriate operating and maintenance spaces under the sub custody of operating/maintenance personnel?
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MAMs (maintenance assitance modules)
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The basic Navy policy governing the range and depth of stock material which each ship is required to carry for self support is stated in
|
OPNAV Instruction 4441.12 |
|
3M |
MAINTENANCE AND MATERIAL MANAGEMENT SYSTEM |
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When supply department are stock material in other departmental spaces who is responsible for maintain stock records for all stocked material, and will exercise inventory control of such material. |
Supply Officer
|
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What form is DD200? |
Financial Liability Investigation of Property Loss
|
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DD-1149 |
Requisition and Invoice/Shipping Document |
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DD1155 |
Order For Supplies Or Services
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DD1348 6PT
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DOD Single Line Item Requisition System Document (Manual
|
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DD1348-1A |
DOD Issue Release/Receipt Document
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DD1348-6
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NON-NSN Requisition (Manual)
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NAVSUP FORM 306 |
Controlled Equipage Custody Record
|
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NAVSUP FORM 1075
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Afloat Locator/Inventory Record |
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NAVSUP FORM 1114M |
Stock Record Card Afloat
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NAVSUP FORM 1220-2
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Allowance Change Request
|
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WHAT PUB IS NAVSUP P4400
|
Afloat Shopping Guide (ASG)
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WHAT PUB IS THE Depot Level Repairable Requisitioning, Turn-in and Carcass Tracking Procedures? |
NAVSUP P-545
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FEDLOG
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Federal Logistics Data
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GSA
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General Services Administration
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NAVSUP P-409 |
MILSTRIP/MILSTRAP Desk Guide,
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OPNAVINST 4790.4 series
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Ship’s Maintenance and Material Management (3M) Manual
|
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NAVSUP P-484 |
Supply Afloat Packaging Procedures
|
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Name all the types of physical inventory |
Bulkhead to bulkhead
Specific commodity Special material Spot Velocity Random Sampling Location Audit |
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what inventory requires the physical count of all items comprising a generic segment of material, i.e., items stocked under the same cognizance symbol or federal supply class or which support the same operational function |
specific commodity inventory |
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A special material inventory requires the physical |
Special material inventory
|
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A bulkhead to bulkhead inventory of the ship’s entire stock of repair parts usually is taken during? |
an Integrated Logistics Overhaul (ILO).
|
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A bulkhead to bulkhead inventory of a specific storeroom or other storage area is taken when a random sampling |
90% |
|
inventory based on the premise that inaccuracies of |
Velocity Inventory |
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name for items that experience relatively frequent demands |
fast movers
|
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items that experience infrequent or no demands
|
slow movers
|
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what is the minimum acceptable inventory accuracy rate for a ramdom inventory
|
90% for physical count |
|
what data will be verified during the location audit
|
NSN |
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Classified items will be inventoried |
annually
|
|
Hazardous items will be inventoried
|
annually
|
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Security type medical supplies, such as narcotics, precious metals, alcohol, and alcoholic beverages will be inventoried |
quarterly
|
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Depot level repairables will be inventoried
|
annually |
|
Flight clothing will be inventoried
|
quarterly
|
|
an examples of unscheduled inventories? |
spot inventory
|
|
The inventory schedule will be |
the Supply Officer prior to the commencement of each fiscal year
|
|
Upon completion of a scheduled inventory and after the stock records |
90 percent |
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Inventory management of repair parts and consumables designated as SIM items require stock review at what frequency? |
Quarterly |
|
Inventory management of repair parts and consumables designated as SIM items require an inventory at what frequency? |
Semi annually |
|
What is defined as an inventory control principle whic focuses management attention of the small percentage of items that experience the majority of on board demands for material? |
Selected item management (SIM) |
|
What is the requisition preparation time for material not on board with priority designator 01-08? |
2 hours |
|
What is the requisition preparation time for material not on board with priority designator 09-15? |
24 hours |
|
What is the maximum response time for processing an issue with Urgency of Need Designator (UND) C? |
24 hours |
|
What is the maximum response time for processing an issue with Urgency of Need Designator (UND) B? |
2 hours |
|
What is the maximum response time for processing an issue with Urgenct of Need Designator (UND) A? |
1 hour |
|
What cognizance sysmbol identifies bulk fuels and bulk lubricating oil? |
OI |
|
What cognizance symbol identifies bulk and bulk lubricating oil? |
9X |
|
What cognizance symbol identifies subsistence? |
2T |
|
What exists if the receipt quantity is more than that requisitioned and/or invoiced? |
A receipt overage |
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When is demand for a stock item registered for a requested item? |
When the item is issued and the issue has been posted in the stock record |
|
What is the minimum acceptable accuracy rate of a completed scheduled inventory? |
90% |
|
What form will be prepared as adjustment documents for expending inventory losses from the stock records? |
NAVSUP Form 1250-1 |
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What form is used when stock material is required material is required to be surveyed, and will be used as the adjustment document for expending inventory loses from the stock records? |
DD Form 200 |
|
When will the Supply Officer publish an official notice of stock to be inventoried and the dates between which the inventory will be taken? |
al least one wee prior |
|
Under the SIM concept, what is the designation of items as SIM, SIM DTO, or NON-SIM primarily based upon? |
Frequency of demand |
|
When a receipt average exceeds what dollar amount per line item, or it involves controlled material, the excess quantity will be reported as a receipt discrepancy and only the requisitioned quantity will be reported as a receipt discrepancy and only the requisitioned quantity will be posted to the stock records as receipt? |
$100.00 |
|
Not carried material qualifying for stock, is a listing of those not carried (NC) repair part items that received two demands within a period of one year and thus may be produced for stock as a NON-SIM item in a minimum replacement quantity (usually one). How often is this list prepared for each ship? |
Monthly |
|
The Supply Status Report (SSR) identifies those items which merit consideration for SIM on the basis of four demand frequencies during the most recent 12 month of usage. How often are they prepared for each ship? |
Monthly |
|
What forms are the basic source documents for the SEAS program data input? |
NAVSUP Forms 1250-1/1250-2 |
|
SFM equipped ships will transmit their SEAS report no later than how many days after the SEAS cut-off date (last day of each month)? |
One working day |
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What is defined as a computerized data collection and analysis system developed to provide readily available material consumption and financial information for efficient supply management at the shipboard and fleet and Type Commander levels? |
SEAS |
|
To explain a negative expenditure entry, what notation will be entered in the "Receipts" column? |
"RM" |
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What system serves as a basis for measuring and evaluating supply readiness at various management and command levels? |
SEAS system |
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Department RFI material returned to the supply department will be accomplished on what form? |
NAVSUP Form 1250-1 |
|
When returned RFI material returned to the supply department will be accomplished on what form? |
Negative expenditure |
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When a receipt overage does not exceed $100.00 or involve controlled material, what is done with the total quantity received? |
Stored and posted to the stock record |
|
When SIM DTO material is received and turned over to custodial departments, how are the receipt documents and related issue requests posted to stock record cards? |
Simultaneously |
|
When the unit price in a receipt document differs from that in the stock record, which one will be charged to agree with the other? |
The stock record will be charged to agree with the receipt document |
|
When item locations in stock records do not agree with those in count documents, which one will be changed to agree with the other? |
The stock records will be changed to agree with count documents |
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When the unit of issue in the receipt document differs from that in the stock record, which one will be changed to agree with the other? |
The stock record will be changed to agree with the receipt document |
|
When are receipt documents for stock replenishment material posted to the stock records? |
Upon receipt and stowage of the material |
|
What activity distribute change notices? |
Fleet Material Support Office (FMSO) |
|
How are change notices transmitted? |
Electronically by magnetic tape |
|
Before a document used to initiate replenishment of a NON-SIM item is placed in the procurement action file, the cognizance symbol, NSN, unit of issue, and unit price will be verified where? |
FEDLOG |
|
Green copies of the completed NAVSUP Form 1250-1/1250-2 will be mailed to the TYCOM under a letter of transmittal prepared no later than what time period after the SEAS Report cut-off dates (15th and last day of each month)? |
One working day |
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What acts as the resource center for the SFM logistics functions to validate the cost centers chargeable fund sources, MILSTRIP data tables, benefiting UICs, and statistically collect reportable financial data? |
Constants file |
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What constants file permits the Supply Officer to establish and regulate critical items of inventory as directed by the TYCOM and other higher authority? |
Constants file #4 |
|
What constants file sets the data necessary for the system to output MILSTRIP requisitions in one of the format options available to the user? |
Constants file #5 |
|
How many LMC code positions are available for use in the SNAP II system? |
Two |
|
What is the contents file number for Local Management Codes and LMC parameters? |
Four |
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What is the constants file number for Requisition Number Assignments and Serial Number Assignments? |
Six |
|
What is the constants file number for Demand Processing Parameters? |
Two |
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What is the constants file number for Fund Code and Fund Code Parameters? |
Nine |
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What is the constants file number for Completion Dates Record? |
12 |
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What is the constants file number for Effectiveness Goals? |
15 |
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The constants files are accessed through what SNAP II subsystem? |
SFM subsystem |
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The SFM scheduled inventory option allows the user to select an inventory in what sequences? |
NIIN, Part number, or location |
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LOGMARS inventory program utilizes the TELXON PTC-701 bar code reader to gather inventory data and uploaded to what subsystem? |
SFM subsystem |
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Regarding standards applied to the "four Month Average" line of the effectiveness report, the gross effectiveness should not be lower than what percentage? |
65% |
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Regarding standards applied to the "four month average" line of the effectiveness report, the not carried rate should not exceed what percentage? |
30% |
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How often will the TYCOM forward the SEAS Effectiveness/Consumption Report to each ship? |
Monthly |
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Regarding standards applied to the "4 Month Average" line of the effectiveness report, what should net effectiveness be SIM and Non-SIM? |
90% for SIM and 85% for Non-SIM |
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LMC coded items are retrievable through what report? |
Report 042 |
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Are all outstanding receipt and issue transactions, suspense items, overdue receipts, and pending issues processed before or after performing an inventory? |
Before |
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After a physical inventory, what percent of the inventory will a quality assurance team sample? |
5% |
|
How often is flight clothing inventoried? |
Quarterly and upon change of custodian |
|
What should be scheduled to permit accurate and timely physical counts, preliminary and causative research, and posting of records? |
Physical inventories |
|
How often are presentation silver sets appraised at $90,000.00 or more inventoried? |
annually |
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How often are presentation silver sets appraised below $90,000.00 inventoried? |
During each odd year and upon change of custodian |
|
How often are security type medical supplies, such as narcotics, precious metals, and alcohol inventoried? |
quarterly |
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What inventory requires the physical count of all items which, because of their physical characteristics, cost, mission essentially, critically, or other reasons, are specifically designated for separate identification and inventory control? |
Special material inventory |
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How often are DLRs inventoried? |
Annually |
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How often are MAMS and Test Branch Installs (TBIs) inventoried? |
Annually |
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How often are classified items inventoried? |
Annually and upon change of custodial responsiblity |
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What material consists of non stocked, frequently used, consumable items which, upon receipts, are issued direct to using department? |
SIM DTO items |
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What materials consist of those items which, because of their physical characteristics, cost mission essentially, are specifically designated for separate identification and inventory control? |
Special materials |
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What type of inventory is based on the premise that inaccuracies of stock record balances for any given items increase proportionately with issue frequency, and consequently, that most of the physical inventory effort should be concentrated on frequently demanded items? |
Velocity inventory |
|
If the first and second samplings collectively fail to meet minimum accuracy rates, a total item inventory of the segment will be scheduled and completed within how many days following the month in which the random sampling inventory was completed? |
90 days |
|
What serves the purpose to physically verify that material in storage locations agrees with location data recorded on the stock record? |
Location audit |
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What material in nonautomated ships or DBI/POS material in automated ships is comprised of those stock items, which experience relatively frequent demands? |
SIM |
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What is the minimum acceptable inventory accuracy rate for location validity of a random sampling inventory? |
98% |
|
What is the minimum acceptable inventory accuracy rate for the physical count of a random sampling inventory? |
90% |
|
If the accuracy rate of a random sampling is less that acceptable, another sample of what size will be selected and inventoried? |
Twice the size of first |
|
What is the percent of stock items to be inventoried annually by the random sampling technique? |
5% |
|
The requirement for a total item inventory of the segment may be waived when an ILO is scheduled to occur within hoe many days of completion of 2nd random sampling inventory? |
120 days |
|
Regarding a random sampling inventory, how are items selected for inventory? |
Initial item selected from the first 20 items in the stock record, every 20th item thereafter |
|
How often are Reactor Plant Support material (Q COSAL) inventoried? |
Semi-annually |
|
When is controlled equipage inventoried? |
During each odd year and upon change of C.O. or Responsible Officer |
|
What inventory is defined as a measure of the stock record accuracy for a segment of material based on the physical count of a specified number of randomly selected items within the segment? |
Random Sampling Inventory |
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What is chapter 6 of the P-485? |
Inventory Management |
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A bulkhead to bulkhead inventory of a specific storeroom or other storage area is taken when a random sampling inventory of a particular storeroom or storage area fails to meet the inventory accuracy rate of what percent? |
90% |
|
What inventory requires the physical count of all items comprising a generic segment of material, i.e., items stocked under the same cognizance symbol or FSC or which support the same operational function? |
Specific commodity inventory |
|
Stocked items designated as classified or hazardous are, included in what inventory? |
Special material inventory |
|
What is the average endurance level of demand based repair parts and equipment related consumables to be carried by aircraft carriers and CLF ships for self support? |
75 days |
|
Reporting of supply support of maintenance actions is required by what subsystem of the 3M system? |
Maintenance Data Subsystem (MDS) |
|
Who manages allowed material that is not stocked but which is procured for direct turnover (DTO) to using departments? |
Department heads having custody of material |
|
What inventory requires a physical count of all stock material within the ship or within a specific storeroom or other storage area? |
Bulkhead to bulkhead |
|
What type of inventory of the ship's entire stock of repair parts usually is taken during an Integrated Logistics Overhaul (ILO)? |
Bulkhead to bulkhead |
|
Prior to knowledge of specific stock numbers or individual item locations is not required for what type of inventory? |
Bulkhead to bulkhead |
|
Periodic inventories of SIM items and post issue inventories of non-SIM items are examples of what type of inventory? |
Velocity inventories |
|
Consistent with high and low limits, repair parts designated as SIM items will be stocked to achieve average endurance level of how many days? |
75 days |
|
Each demand for a NC repair part will be verified to ensure that the item is identifies properly and that the percent equipment is supported where? |
In the COSAL |
|
Who is responsible for all Reactor Plant support material (Q COSAL) except controlled equipage items? |
Supply Officer |
|
Stock levels for Reactor Plant Support material will be maintained at what percentage of the allowance on hand or on order at all times? |
100% |
|
What type of material consists of low cost, frequently used maintenance-related items which are pre-expended from supply department stock and stored in departmental maintenance personnel? |
PEB material |
|
Who will develop a list of the items and quantities of material to be pre-expended? |
The Supply Officer and department heads jointly |
|
The unit price of PEB material will be limited to what dollar amount? |
$50.00 or less |
|
What can Type Commanders increase the PEB unit price limit to? |
$150.00 |
|
Can repairables (DLRs/FLRs) or "critical" items be pre-expended? |
No |
|
Can pilfer able items be pre-expended? |
No |
|
What allowance note code are MAMs identified by in the COSAL? |
"N" |
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Where are the MAMs listed in the COSAL? |
Part III, SEction CF |
|
What type of SIM are authorized to be pre-exbended? |
Maintenance related |
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How many demand frequencies per month must an item have in the work center to qualify PEB? |
Three |
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What is defined as a consumable item that meets the frequency of demand criteria for supply department, usually because of space limitations? |
SIM-DTO item |
|
Any SIM item which has had no demand for the past six months will be redesigned as what? |
Non-SIM |
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Who will maintain a stock record card afloat (NAVSUP Form 1114m) for each stocked repair part on board? |
Supply Officer |
|
What is the NAVSUP Form 1075 |
Afloat Locator/Inventory Records |
|
Who exercises control of stocked repair parts in the custody of other departments? |
Supply Department |
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What file provides a single, complete, and readily accessible file of all procurement documents (and related documentation) for material and services not yet received? |
Material Outstanding File (MOF) |
|
Regardless of the filing equipment utilized, separate files are required for SIM and non-SIM items, and the stock records within each file will be arranged in what sequence? |
NIIN sequence |
|
What appendix of the P-485 contains cognizance symbols? |
Appendix 18 |
|
(Red or red bordered) stock record cards will be maintained for what type of items? |
Special category items (DLR, SMIC, shelf-life, critical, hazardous classified? |
|
What type of files are recommended for SIM items? |
Horizontal files (i.e. card file trays) |
|
What type of files are recommended for non-SIM items? |
Vertical files (i.e., boxes or card file drawers) |
|
What is the O&ST for non deployed ships in the United States excluding Alaska and Hawaii, and for deployed ships when items can be obtained from stock points in Alaska, Hawaii and outside the United States or from CLF ships throughout the ensuing quarter? |
30 days |
|
What is the O&ST for deployed ships in Western Pacific when items can be obtained only from the United States excluding Alaska and Hawaii? |
90 days |
|
What is the report number of the Translocation Ledger? |
Report 095 |
|
Regardless of the frequency of demand, non aeronautical DLR items assigned MCC E, H or X will be stocked only as what type of material? |
Non-SIM material |
|
When a ship is scheduled for an extended deployment of more than 30 days, and when its mission precludes resupply opportunities within 30 day intervals, who has the authority to authorize in excess loading to meet anticipated requirements during the period of unsupported deployment? |
Type Commander |
|
What is the report number of the stock status listing? |
RPT 05 |
|
At least 90 days prior to the scheduled commencement of an extended deployment, ship will revise the high and low units of its SIM items not included in the CARGo to reflect on O&ST of how many days if deployed to the Western Pacific, or an O&ST of how many days if deploying to other areas? |
90 days (Western Pacific) or 75 days (other areas) |
|
In the global level setting program, AT9 items with no on hand quantity will cause what action to these records? |
They will be deleted |
|
What is the report number of the global level exception listing? |
Report 131 |
|
In the global level setting program, AT5, 6, 8, and NSN items qualifying for SIM will have the SIM Item Indicator set to "Y" and the AT Code reset to what? |
AT Code 4 |
|
In the global level setting program, AT8 records will no dues will be deleted how long after the last demand period? |
24 months |
|
What program within SFM automatically brings qualifying items into SIM and will adjust high/low limits for current SIM items and reverts no longer qualifying SIM items to non-SIM? |
Global level setting |
|
In the global level setting program, AT4 material which no longer qualifies as SIM will be reset to what AT code? |
AT6 |
|
Effectiveness parameters entered into what contents file allows the system to accumulate and calculate supply effectiveness? |
#15 - effectiveness goals |
|
In the global level setting program, AT1 NSN items qualifying for SIM will have the SIM Item Indicator set to what? |
"Y" |
|
What constants file provides the using ship with the capability to perform an automated review of demand and frequency accumulated by the ship over a given period of time? |
#2 - Demand Processing Parameters |
|
What constants file links the fund code to the specific budget which will be charged for the material ordered? |
#9 - Fund Code and Fund Code Parameters |
|
What form will be maintained for each stocked MAM, RSS, repair part or consumable, and for each SIM DTO item? |
Stock record Card Afloat (NAVSUP Form 1114m) |
|
Will ships maintain (blue) stock records cards for reactor plant items (Q COSAL) items? |
Yes |
|
What file provides for temporary placement of all NAVSUP Forms 1250-1 which will be used to initiate MILSTRIP requisitions or other procurement documents? |
Procurement Action File (PAF) |
|
What file provides a record of demands for non stocked material so that items which experience repeated demands can be considered for stocking? |
Historical demand file (HDF) |
|
What file provides department heads with evidence of action taken on their issue requests? |
Departmental file |
|
What file provides a receipt control file of prospective issue documents applicable to all material ordered for DTO? |
The NIS/NC file |
|
What file provides a record of material receipt documents which are inappropriate to be retained in the material completed file? |
Miscellaneous Receipt File |
|
All issues of stock material and all DTO material procured by the supply, department, as well as all chargeable services, will be recorded on what form? |
NAVSUP Form 1250-1 |
|
Who is responsible of replenishment of PEB material? |
The department head controlling the space |
|
Who will ensure that adequate backup stocks of PEB material are maintained? |
The Supply Officer |
|
Issue transactions will be posted, in ink, to stock records what frequency? |
Daily |
|
When posting issues to stock records, what items will be posted first? |
SIM items |
|
What file provides a record of completed (or canceled) procurements? |
Material Completed File (MCF) |
|
The MDS/SEAS file provides a record of completed (or canceled) procurement documents? |
3-M program |
|
When the total quantity of a requested item is not available and a partial quantity is issued, what action will the storeroom storekeeper take on the NAVSUP Form 1250-1? |
Line through the quantity requested and enter the quantity actually issued |
|
How often will the demand quantities entered in the "Issues column of each SIM stock record during the past 6 months, 9 months, or 12 months period be totaled? |
Quarterly |
|
What is the authorized O&ST for deployed ships when items an be readily obtained from a Servmart or a tending ship throughout the ensuing quarter? |
0 days |
|
What is the authorized O&ST for deployed ships in areas other than Western Pacific when items can be obtained only from the United States excluding Alaska and Hawaii? |
75 days |
|
Who will access to the control and validation files be restricted to? |
Functional Area Supervisor and Work Center Supervisors |
|
What files are used in SUADPS-RT to validate input into the system, obtain definitions for cooled entries, controlling some aspects of transaction and report processing, and provide data for system-generated reports? |
Validation and control files |
|
An accuracy rate of less than what percent for a particular storage area will be considered unsatisfactory and will be reason to conduct additional validations or a ram dam sampling inventory of the area? |
98% |
|
In what sequence is the BMF maintained? |
NIIN, NICN, and LICN sequence |
|
What should be produced on the 15th and last day of the month to coincide with the generation of financial transmittals, and before and after an Automated Shore Interface tape update? |
A live transaction ledger |
|
Within SUADPS-RT, what listing will be used to verify location data recorded in the BMF? |
The Location Audit Listing |
|
What is the report number of the Inventory Transaction Ledger? |
Report 095 |
|
What two reports will SUADPS-RT produce on a daily basis which will alert supply managers to the need for spot inventory action? |
Suspense Report and Spot inventory aids report |
|
100% of all storage areas will be audited on an annual basis with an accuracy rate of what percent maintained for location records? |
98% |
|
In the Basic Material Files of the SUADPS-RT System, what is the BMF inventory code set to if the ILO Inventory option was selected? |
"C" |
|
In the Basic Material Files of the SUADPS-RT System, what is the BMF inventory code set to if the ILO Inventory Option was selected? |
"D" |
|
What SNAP II report provides a record of all transactions of shipboard stock items of a period as well as each transaction requirement number and financial impact? |
The Inventory Transaction Ledger (Report 095) |
|
What program within SNAP II analyzes selected data elements in the stock records and reports those records containing invalid or missing data? |
The Stock Record File Validation program |
|
What option within SNAP II allows the user to change the NIIN or part number for a stock item to reflect a replacement number? |
The SFM stock record card action option |
|
What SNAP II report shows all inventory gains during the month? |
The GBI Report (Report 067) |
|
What is defined as test modules required to execute an approved maintenance plan that calls for the identification of a fault through a progressive sequence of module substitution? |
MAMs |
|
What SNAP II report shows all inventory losses during the month? |
LBI Report (RPT 068) |
|
What report is produced each time an ASI tape containing stock record (SRF) or NIIN cross reference file transactions is processed? |
Automated Stock Report (RPT 091) |
|
How many sections is the Automated Stock Report divided into? |
4 |
|
The material files in SUADPS-RT are those that are maintained to manage carried stock items or to record demand data for not carried material. What is the primary material file? |
The basic Material File (BMF) |
|
What files within SUADPS-RT provide an audit trail of transactions successfully processed through any of the SUADPS-RT subsystem? |
The transaction ledger files |
|
Within SUADPS-RT, the storeroom audit option provides the capability to select up to how many storage locations for validation? |
999 and 999 |
|
Will records with multiple locations or zero on-hand quantity be selected by the storeroom audit program within SUADPS-RT? |
No |
|
What type of files within SUADPS-RT are required to provide control of supply transactions which require further manual or automated processing, and provide history or reference data on completed transactions? |
Manual files |
|
What inventory requires a periodic physical count of all stock items that experience relatively frequent demands? |
Velocity inventory |