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85 Cards in this Set
- Front
- Back
To ensure your work center meets
the deadlines set for the completion of tasks, which of the following factors must you properly manage? 1. Personnel, maintenance, and t i m e 2. Material, maintenance, and time 3. Personnel, material, and time 4. Maintenance, watch standing, and time |
3. Personnel, material, and time
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Which of the following resources
within your division are the most important in accomplishing a task? 1. Personnel and time 2. Maintenance and time 3. Personnel and materials 4. Maintenance and personnel |
3. Personnel and materials
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A little time should be spent in
your office in the morning and afternoon, then the rest of your time should be spent in the work area. 1. True 2. False |
1. True
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As a minimum, how often should you
assess your division's personnel and material readiness? 1. Daily 2. Biweekly 3. Monthly 4. Quarterly |
1. Daily
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When you assess your workers' job performance, you should look at
which of the following areas? 1. Knowledge, work habits, and character 2. Attitude, knowledge, and work habits 3. Attitude, work habits, and character 4. Attitude, knowledge, and character |
2. Attitude, knowledge, and work habits
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To keep abreast of the knowledge
and experience of your personnel, you should randomly review each members 1. departmental record 2. divisional record 3. training record 4. service record |
3. training record
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At a minimum, how often should you
take inventory so that you will know when to order additional supplies? 1. Daily 2. Weekly 3. Monthly 4. Quarterly |
2. Weekly
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Which of the following logs is used
by your division or department to maintain its supply inventory? 1. EDL 2. JSN 3. OPTAR 4. POA&M |
3. OPTAR
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Each command should ensure all hand
and power tools are assigned serial numbers. 1. True 2 . F a l s e |
1. True
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The equipment deficiency list
contains all of the following information except 1. when it was discovered and the action taken 2. the space and space location 3. the problem or deficiency 4. the PMS requirements |
4. the PMS requirements
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What is the work center’s most
valuable resource? 1. Equipment 2. Personnel 3. Material 4 Schedule |
2. Personnel
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The Enlisted Distribution
Verification Report can better enable your division to fulfill which of the following requirements without an adverse effect? 1. Liberty 2. Training 3. Watch standing 4. Temporary additional duty |
4. Temporary additional duty
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Based on the ship’s overall
manpower, how are TAD requirements usually allocated? 1. By TYCOM directive 2. By work center 3. By department 4. By division |
3. By department
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Which of the following schedules
allows for losses in manpower, logistic problems, work stoppages, and personnel training? 1. Work center schedule 2. Annual employment schedule 3. Planning board for training 4. Quarterly employment schedule |
1. Work center schedule
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From the annual employment
schedule, all other schedules are developed. 1. True 2. False |
1. True
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Jobs on your work center schedule
are listed by what order of precedence? 1. P r i o r i t y 2. Location 3. Numerical 4. Alphabetical |
1. P r i o r i t y
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What writing instrument should be
used to fill out a work center schedule and time line? 1. Felt-tip marker 2. Ball-point pen 3. Highlighter 4. Pencil |
4. Pencil
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After your schedule is approved,
which of the following requirements should be met? 1. Goals 2. Working hours 3. Cleaning assignments 4. Maintenance assignments |
1. Goals
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Including your junior petty
officers in the planning process prevents which of the following problems from occurring? 1. Arguments 2. Harassment 3. Skylarking 4. Misunderstandings |
4. Misunderstandings
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How many goal setting elements
should you consider when setting goals within the work center? 1. One 2. Two 3. Six 4. Eight |
3. Six
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Keeping abreast of changes prevents
crisis management from occurring. 1. True 2. False |
1. True
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When you attend department
meetings, remember to check which of the following factors before the meeting? 1. Assess personnel 2. Work progress 3. Organizing 4. P l a n n i n g |
2. Work progress
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As major job completion dates near,
you should never allow which of the following situations to happen? 1. Change the work priority 2. Shorten the work day 3. Neglect major jobs 4. Neglect minor jobs |
4. Neglect minor jobs
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Assigning your junior petty
officers challenging jobs will increase which of the following s k i l l s ? 1. Management 2. Leadership 3. Organizational 4. Administrative |
2. Leadership
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The work center supervisor has the
complete responsibility for the completion of a job. 1. True 2. False |
2. False
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When delegating authority, you
should delegate to which of the following competent levels to develop your subordinates? 1. Highest 2. Average 3 . L o w e s t |
3. L o w e s t
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You should inform your subordinates
of their standing in the division in which of the following ways? 1. By giving awards 2. By the use of counseling 3. By the use of a memorandum 4. By awarding special privileges |
2. By the use of counseling
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Who generates letters of
instruction and command counseling sheets? 1. Work center supervisor 2. D i v i s i o n o f f i c e r 3. Division chief 4. Both 2 and 3 above |
4. Both 2 and 3 above
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Counseling sheets and letters of
instruction are entered in a member’s service record. 1. True 2 . F a l s e |
2 . F a l s e
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A page 13 entry reflects which of
the following types of job performance? 1. Average 2. Good 3 . B a d 4. Both 2 and 3 above |
4. Both 2 and 3 above
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If you use a facsimile stamp of
someone’s signature, what should appear next to the signature to authenticate the facsimile? 1. Acting 2. By direction 3. Your initials 4. Your signature |
3. Your initials
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A naval message should be used
instead of a NAVGRAM under which of the following circumstances? 1. The communication is urgent and speed is of primary importance 2. The addressee is an overseas station 3. The communication is classified 4. Its use is cost effective |
1. The communication is urgent and
speed is of primary importance |
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If a command is the “information
addressee” on a message, which of the following actions, if any, should the command take concerning the message? 1. Route the message to concerned officers to determine the action addressee’s r e s p o n s i b i l i t i e s 2. Whatever action is required within the command 3. The actions directed by the action addressee 4. None of the above |
2. Whatever action is required
within the command |
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After a naval message has been
prepared and signed by the drafter, which of the following persons releases the message? 1. The drafter 2. The senior Radioman 3. The delegated releasing officer 4. The communications watch o f f i c e r |
3. The delegated releasing officer
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Who is responsible for the
validation of the contents of a message? 1. Originator 2. Addressee 3. Releaser 4. Drafter |
3. Releaser
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Who is responsible for the selection of a
message precedence? 1. Drafter 2. Releaser 3. Addressee 4. Originator |
1. Drafter
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Who is responsible for the proper
addressing of messages? 1. Originator 2. Addressee 3. Releaser 4. Drafter |
4. Drafter
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When assigning precedence to a message,
which of the following factors should you consider? 1. Importance of the subject 2. Desired delivery time 3. Both 1 and 2 above 4. Seniority of the originator |
3. Both 1 and 2 above
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What is the highest precedence normally
authorized for administrative messages? 1. Immediate 2. Priority 3. Routine 4. Flash |
2. Priority
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What precedence is identified by the
prosign 0? 1. Flash 2. Priority 3. Immediate 4. Emergency Command |
3. Immediate
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A message is released at 1930 hours
Greenwich mean time on 2 January 1991. What is the correctly stated date-time group (DTG) assisgned to the message? 1. 1930Z 02JAN91 2. 02JAN91 1930Z 3. 19302Z JAN 91 4. 021930Z JAN 91 |
4. 021930Z JAN 91
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Naval messages may have a total of (a)
how many originators and (b) how many action and information addresses? 1. (a) One (b) one each 2. (a) Two (b) two each 3. (a) Three (b) unlimited 4. (a) One (b) unlimited |
4. (a) One (b) unlimited
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Messages addressed to address indicating
groups (AIGs) would most likely contain which of the following types of information? 1. Directive changes 2. Emergency leave requests 3. Destructive storm warnings 4. Personnel changes of station |
3. Destructive storm warnings
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When a message is unclassified, what word
or abbreviation should appear on the classification line? 1. UNCLASSIFIED 2. NOCLASS 3. NONCLAS 4. UNCLAS |
4. UNCLAS
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A message readdressal refers to what kind
of message? 1. A corrected copy of the original draft 2. A duplicate copy transmitted to an activity because the original was illegible 3. One transmitted to an activity that is not an addressee on the original draft 4. One that has been returned to the originator for additions or deletions by higher authority |
3. One transmitted to an activity that is
not an addressee on the original draft |
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Unless otherwise directed, all naval
message directives are automatically canceled after what maximum period of time? 1. 12 months 2. 6 months 3. 90 days 4. 30 days |
3. 90 days
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Minimize requires message drafters and
releasers to make which of the following considerations? 1. Is the message as short as possible 2. Is electrical transmission essential 3. Can the message be sent at a later date 4. May the message be sent to more than one addressee |
2. Is electrical transmission essential
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A rough draft of naval correspondence to
be reviewed by a drafting officer should contain which of the following types of information? 1. Two ideas in each sentence and more than one central thought in each paragraph 2. One subject, clearly and concisely written 3. All information pertaining to the subject 4. The smallest details of all the facts |
2. One subject, clearly and concisely
written |
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What should be your first concern in
drafting correspondence? 1. Format 2. Purpose 3. Distribution 4. Security classification |
2. Purpose
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When organizing a naval letter, what
information should you include in the first paragraph? 1. References used 2. Listing of addressees 3. Purpose of the letter 4. Overview of the letter contents |
3. Purpose of the letter
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You are assigned the task of writing a piece
of naval correspondence. Which of the following steps should be your first? 1. Writing an outline 2. Determining the target date 3. Determining the distribution list 4. Gathering appropriate reference material |
2. Determining the target date
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When preparing the rough draft of a naval
letter, you should concentrate on which of the following aspects? 1. Proper spelling and punctuation 2. Proper style and letter format\ 3. The appropriate references 4. The necessary information |
4. The necessary information
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When reviewing the rough draft of your
correspondence for the first time, which of the following procedures should you follow? 1. Review your accomplishments 2. Remove unnecessary introductory phrases 3. Rework paragraphs that are difficult to understand 4. Make brief notes at points where the text can be improved |
4. Make brief notes at points where the
text can be improved |
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Before presenting smooth
correspondence for signature, you should check for accuracy in which of the following areas. 1. Standard subject identification codes 2. Properly labeledand attached enclosures 3. Correct titles of all addressees 4. All of the above |
4. All of the above
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The security classification you assign to naval correspondence is determined by which of the following factors?
1. The number of information addressees 2. The information contained in the correspondence 3. The security classification of related documents 4. The security classification of references contained in the correspondence The security classification you assign to |
2. The information contained in the
correspondence |
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An endorsement may be placed on the
signature page of a naval letter under which of the following circumstances? 1. The text of the endorsement consists of a maximum of three lines 2. The basic letter and the endorsement bear the same security classification 3. The security classification of the endorsement is lower than that of the basic letter 4. The space on the signature page of the basic letter is sufficient to accommodate the entire endorsement |
4. The space on the signature page of the
basic letter is sufficient to accommodate the entire endorsement |
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Correspondence that is used as informal
communication between subordinates within the same activity can be accomplished by using which of the following methods? 1. NAVGRAM 2. Speedletter 3. "Memorandum For" 4. "From-To" memorandum |
4. "From-To" memorandum
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What is the purpose of a NAVGRAM?
1. Urgent communications between DOD addressees 2. To ensure priority handling of the correspondence by addressee 3. To transmit urgent correspondence by electrical means 4. To ensure special handling by postal authorities |
1. Urgent communications between DOD
addressees |
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Our Navy uses a standard filing
system for which of the following reasons? 1. Frequent rotation of personnel 2. Saves the Navy space 3. Saves the Navy money 4. All of the above |
4. All of the above
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Which, if any, of the following
classified material does not require controlled routing? 1. Confidential 2. Top secret 3. Secret 4. None of the above |
1. Confidential
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When filing material you should
include all of the following except 1. the incoming document 2. a copy of the outgoing correspondence 3. any essential supporting documents 4. all early drafts and extra copies |
4. all early drafts and extra
copies |
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Standard subject identification
codes (SSICs) provide which of the following standard systems throughout the Navy? 1. Colors 2. Numbers 3. Symbols 4. Alphabets |
2. Numbers
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When writing a naval letter, you
should ensure it is well organized and orderly. Which of the following writing methods is NOT in the correct order? 1. Stating requests before j u s t i f i c a t i o n s 2. Stating explanations before answers 3. Giving conclusions before discussions 4. Giving summaries before details |
2. Stating explanations before
answers |
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The order that references appear in
reference block of a naval letter is based on which of the following factors? 1. The OPNAV/SECNAV number assigned 2. The length of the title of the reference 3. The order in which they appear in the text 4. The numerical listing |
3. The order in which they appear
in the text |
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Paragraphs in a naval letter should
be short and contain roughly what maximum number of sentences? 1. 4 t o 5 2. 6 t o 7 3. 8 to 10 4. 10 to 12 |
1. 4 t o 5
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For an idea to gain emphasis within
a sentence, where should it appear? 1. At the start or the end of the sentence 2. At the end of the sentence only 3. At the start of tie sentence only 4. In the middle of the sentence |
1. At the start or the end of the
sentence |
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To save words, clarify ideas, and
provide balance when you wish to express two or more equally important ideas in a sentence, you should use which of the following types of sentence construction? 1. Minisentences 2. Topic sentences 3. Rambling sentences 4. Parallel sentences |
4. Parallel sentences
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To make your writing more like
speaking, you should use which of the following writing techniques? 1. Use personal pronouns 2. Use everyday words 3. Use short sentences 4. All of the above |
4. All of the above
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Which of the following writing
practices is the best approach to a subject when writing a directive? 1. Write in the “third person” s t y l e 2. Write directly to a user 3. Write in terms of “how to” instructions 4. Write in terms of “how to” c h e c k l i s t s |
2. Write directly to a user
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As a subordinate writing to a
senior, which of the following approaches should you avoid when setting the tone of the letter? 1. Directing 2. Suggesting 3. Requesting 4. Recommending |
1. Directing
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Which of the following words hurt
naval writing by stretching sentences, delaying meaning, and hiding responsibility? 1. Request you 2. You are 3. I t i s 4 . I a m |
3. I t i s
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For economy in writing, you should
use as many abbreviations as p o s s i b l e . 1. True 2. False |
2. False
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Make a ________inventory of material being used. Also make a __________inventory to order supplies.
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daily, weekly
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Define EDVR
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• Your command maintains an inventory of personnel. This report is called the enlisted distribution verification report. (EDVR).
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How do the commands put out the EDVR
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• The EDVR is a computer printout of the number of personnel in each rate at the command
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Why is the Quarterly employment schedule important
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• The quarterly employment schedule shows changes in the ship’s operations that could alter each department’s long range plan.
• Before making your work center schedule refer to the command’s annual and quarterly employment schedules. |
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How many kinds of counceling are their
|
• You can use three methods of counseling:
- Counseling sheet/letter of instruction - Page 13 entry (service record) - Document the positive/ negative marks on the evaluation report |
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What are some ways to recognize good performance.
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• You can recognize good performance with rewards such as special liberty, late sleepers, extra time off at lunch, etc.
• Other types of recognition: - Sailor of the Quarter/Year - Letter of Appreciation - Letter of Commendation - Navy Achievement Medal - Meritorious advancement |
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What are two types of authority and what do they mean
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• There are two types of authority.
- general - Organizational • General authority is given to officers and petty officers so they can fulfill their duties and responsibilities. • Individuals have organizational authority needed to fulfill duties and responsibilities by virtue of their positions within the Navy organization. |
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How must the CO have knowledge of the delegated authority granted
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• The CO must have all delegated signatures in writing
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Why is delegated authority delegated to title rather than names
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• Delegated signatures are delegated to titles rather than names, because people come and go but the position will be their and assumed by someone.
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How do subordinates sign documents under delegated authority?
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• When subordinates sign documents under delegated authority, they usually sign “by direction”
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What is the originator and releaser responsible for on a message
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• The originator is responsible for the functions of the message drafter and message releaser.
•The Releaser is responsible for validating the contents of the message. Usually the CO is the releasing officer, but the CO can delegate releasing authority. |
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How are messages divided what are their prosigns?
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• Messages are divided into four common precedence categories:
- Routine (prosign R) - Priority (prosign P) - Immediate (prosign O) - Flash (prosign Z) |
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What are the time limits given for each prosign
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Z - 10 min
O - 30 min P - 3 hours R - 6 hours |