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28 Cards in this Set
- Front
- Back
If you use a facsimile stamp of
someone’s signature, what should appear next to the signature to authenticate the facsimile? 1. Acting 2. By direction 3. Your initials 4. Your signature |
3. Your initials
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A naval message should be used
instead of a NAVGRAM under which of the following circumstances? 1. The communication is urgent and speed is of primary importance 2. The addressee is an overseas station 3. The communication is classified 4. Its use is cost effective |
1. The communication is urgent and speed is of primary importance
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If a command is the “information
addressee” on a message, which of the following actions, if any, should the command take concerning the message? 1. Route the message to concerned officers to determine the action addressee’s r e s p o n s i b i l i t i e s 2. Whatever action is required within the command 3. The actions directed by the action addressee 4. None of the above |
3. The actions directed by the action addressee
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After a naval message has been
prepared and signed by the drafter, which of the following persons releases the message? 1. The drafter 2. The senior Radioman 3. The delegated releasing officer 4. The communications watch o f f i c e r |
3. The delegated releasing officer
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Who is responsible for the
validation of the contents of a message? 1. Originator 2. Addressee 3. Releaser 4. Drafter |
3. Releaser
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Who is responsible for the selection of a
message precedence? 1. Drafter 2. Releaser 3. Addressee 4. Originator |
1. Drafter
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Who is responsible for the proper
addressing of messages? 1. Originator 2. Addressee 3. Releaser 4. Drafter |
4. Drafter
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When assigning precedence to a message,
which of the following factors should you consider? 1. Importance of the subject 2. Desired delivery time 3. Both 1 and 2 above 4. Seniority of the originator |
1. Importance of the subject
2. Desired delivery time |
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What is the highest precedence normally
authorized for administrative messages? 1. Immediate 2. Priority 3. Routine 4. Flash |
2. Priority
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What precedence is identified by the
prosign 0? 1. Flash 2. Priority 3. Immediate 4. Emergency Command |
3. Immediate
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A message is released at 1930 hours
Greenwich mean time on 2 January 1991. What is the correctly stated date-time group (DTG) assisgned to the message? 1. 1930Z 02JAN91 2. 02JAN91 1930Z 3. 19302Z JAN 91 4. 021930Z JAN 91 |
4. 021930Z JAN 91
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Naval messages may have a total of (a)
how many originators and (b) how many action and information addresses? 1. (a) One (b) one each 2. (a) Two (b) two each 3. (a) Three (b) unlimited 4. (a) One (b) unlimited |
4. (a) One (b) unlimited
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Messages addressed to address indicating
groups (AIGs) would most likely contain which of the following types of information? 1. Directive changes 2. Emergency leave requests 3. Destructive storm warnings 4. Personnel changes of station |
3. Destructive storm warnings
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When a message is unclassified, what word
or abbreviation should appear on the classification line? 1. UNCLASSIFIED 2. NOCLASS 3. NONCLAS 4. UNCLASS |
4. UNCLASS
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A message readdressal refers to what kind
of message? 1. A corrected copy of the original draft 2. A duplicate copy transmitted to an activity because the original was illegible 3. One transmitted to an activity that is not an addressee on the original draft 4. One that has been returned to the originator for additions or deletions by higher authority |
3. One transmitted to an activity that is
not an addressee on the original draft |
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Unless otherwise directed, all naval
message directives are automatically canceled after what maximum period of time? 1. 12 months 2. 6 months 3. 90 days 4. 30 days |
3. 90 days
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Minimize requires message drafters and
releasers to make which of the following considerations? 1. Is the message as short as possible 2. Is electrical transmission essential 3. Can the message be sent at a later date 4. May the message be sent to more than one addressee |
2. Is electrical transmission essential
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A rough draft of naval correspondence to
be reviewed by a drafting officer should contain which of the following types of information? 1. Two ideas in each sentence and more than one central thought in each paragraph 2. One subject, clearly and concisely written 3. All information pertaining to the subject 4. The smallest details of all the facts |
2. One subject, clearly and concisely
written |
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What should be your first concern in
drafting correspondence? 1. Format 2. Purpose 3. Distribution 4. Security classification |
1. Format
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When organizing a naval letter, what
information should you include in the first paragraph? 1. References used 2. Listing of addressees 3. Purpose of the letter 4. Overview of the letter contents |
3. Purpose of the letter
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You are assigned the task of writing a piece
of naval correspondence. Which of the following steps should be your first? 1. Writing an outline 2. Determining the target date 3. Determining the distribution list 4. Gathering appropriate reference material |
4. Gathering appropriate reference
material |
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When preparing the rough draft of a naval
letter, you should concentrate on which of the following aspects? 1. Proper spelling and punctuation 2. Proper style and letter format\ 3. The appropriate references 4. The necessary information |
4. The necessary information
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When reviewing the rough draft of your
correspondence for the first time, which of the following procedures should you follow? 1. Review your accomplishments 2. Remove unnecessary introductory phrases 3. Rework paragraphs that are difficult to understand 4. Make brief notes at points where the text can be improved |
4. Make brief notes at points where the
text can be improved |
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Before presenting smooth
correspondence for signature, you should check for accuracy in which of the following areas. |
1. Standard subject identification codes
2. Properly labeled and attached enclosures 3. Correct titles of all addressees |
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The security classification you assign to naval correspondence is determined by which of the following factors?
1. The number of information addressees 2. The information contained in the correspondence 3. The security classification of related documents 4. The security classification of references contained in the correspondence |
2. The information contained in the
correspondence |
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An endorsement may be placed on the
signature page of a naval letter under which of the following circumstances? 1. The text of the endorsement consists of a maximum of three lines 2. The basic letter and the endorsement bear the same security classification 3. The security classification of the endorsement is lower than that of the basic letter 4. The space on the signature page of the basic letter is sufficient to accommodate the entire endorsement |
2. The basic letter and the endorsement
bear the same security classification |
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Correspondence that is used as informal
communication between subordinates within the same activity can be accomplished by using which of the following methods? 1. NAVGRAM 2. Speedletter 3. "Memorandum For" 4. "From-To" memorandum |
4. "From-To" memorandum
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What is the purpose of a NAVGRAM?
1. Urgent communications between DOD addressees 2. To ensure priority handling of the correspondence by addressee 3. To transmit urgent correspondence by electrical means 4. To ensure special handling by postal authorities |
1. Urgent communications between DOD
addressees |