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27 Cards in this Set
- Front
- Back
Describe the steps involved in the project initiation process (planning process) done later
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The process of project initiation includes, establishing and developing:
An initiation team -Organize an initial core of project team members to assist in accomplishing project initiation A relationship with the customer A project initiation plan -Define activities required to organize team Management procedures -Develop team communication and reporting procedures A project management environment -Collect and organize tools that will be used to manage project A project workbook Project workbook – an online or hard-copy repository for all project correspondence, inputs, outputs, deliverables, procedures, and standards that are used A project charter -Project charter – a short, high-level document prepared for both internal and external stakeholders It formally announces the establishment of the project. It briefly describes its objectives, key assumptions, and stakeholders. |
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Explain the need for and the contents of a Project Scope Statement and Baseline Project Plan.
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The 2 major outcomes and deliverables of the project initiation and planning phase are the BPP (baseline project plan and the PSS (project Scope Statement)
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List and describe various methods for assessing project feasibility.
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economic, technical, operational,scheduling, legal, political
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Describe the differences between tangible and intangible benefits and costs and between one-time vs. recurring benefits and costs.
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tangible our costs that can be easily measured and intangible are harder to figure the savings.
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Perform cost-benefit analysis and describe what is meant by the time value of money, present value, discount rate, net present value, return on investment, and break-even analysis.
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time value of money is the difference of value of money that have now compared to money recieved in the future
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Describe the general rules for evaluating technical risks associated with a systems development project.
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rules for evaluating technical risks look at company size, project size in relation to other projects they take on, costs, technical skills they have...
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Describe the activities and participant roles within a structured walkthrough.
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wlakthrough peer review
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Planning has 2 parts chaps4 and 5
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Chap4 Identifying and Selecting Systems Development Projects
chap5 Initiating and Planning Systems Development Projects |
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what is a project charter
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A short document that is prepared for both internal and external stakeholders.
Provides a high-level overview of the project. Useful communication tool that helps to assure that the organizations and other stakeholders understand the initiation of a project. Very important step in project INITIATION part of PIP. All Stakeholders should sign it. |
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A project charter typically contains:
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-Project title and date of authorization
-Project manager name and contact information -Customer name and contact information -Projected start and completion dates -Key stakeholders, project role, and responsibilities -Project objectives and description -Key assumptions or approach -Signature section for key stakeholders |
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The Process of Initiating and Planning IS Development Projects
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The key activity of project planning is the process of defining clear, discrete activities and the work needed to complete each activity within a single project.
The objective of the project planning process is the development of a Baseline Project Plan (BPP) and the Project Scope Statement (PSS) |
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Elements of Project Planning
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Describe project scope, alternatives, feasibility.
Divide project into tasks. Estimate resource requirements and create resource plan. Develop preliminary schedule. Develop communication plan. Determine standards and procedures. Identify and assess risk. Create preliminary budget. Develop a statement of work. Set baseline project plan. |
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Assessing Project Feasibility
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Economic
Technical Operational Scheduling Legal and contractual Political |
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Determining Project Costs
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Tangible costs: a cost associated with an information system that can be measured in dollars and with certainty.
-IS development tangible costs include: Hardware costs, Labor costs, or Operational costs including employee training and building renovations. Intangible costs: a cost associated with an information system that cannot be easily measured in terms of dollars or with certainty. -Intangible costs can include: Loss of customer goodwill, Employee morale, or Operational inefficiency. One-time cost: a cost associated with project start-up and development or system start-up. -These costs encompass activities such as: Systems development, New hardware and software purchases, User training, Site preparation, and Data or system conversion. Recurring cost: a cost resulting from the ongoing evolution and use of a system. -Examples of these costs include: Application software maintenance, Incremental data storage expenses, Incremental communications, New software and hardware leases, |
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Project Risk Factors
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Project size
-Team size, organizational departments, project duration, programming effort Project structure -New vs. renovated system, resulting organizational changes, management commitment, user perceptions Development group -Familiarity with platform, software, development method, application area, development of similar systems User group -Familiarity with IS development process, application area, use of similar systems |
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explain discount rate
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The interest rate used in determining the present value of future cash flows.
For example, let's say you expect $1,000 dollars in one year's time. To determine the present value of this $1,000 (what it is worth to you today) you would need to discount it by a particular rate of interest (often the risk-free rate but not always). Assuming a discount rate of 10%, the $1,000 in a year's time would be the equivalent of $909.09 to you today (1000/[1.00 + 0.10]). |
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break even point
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1.The point, especially the level of sales of a good or service, at which the return on investment is exactly equal to the amount invested.
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what is PIP
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Project initiation and planning
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When PIP ends and phase 2 (analysis) begins
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must have answered 3 things;
1 How much effort should be expended on the project initiation and planning process 2who is respnsible for performing the project initiation and planning process 3- why is project initiation and planning such a challenging activity? |
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Project Planning (the second part of PIP
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PLANNING
Project planning – the second phase of the project management process that focuses on d -Describe project scope, alternatives, feasibility. -Divide project into tasks. -Estimate resource requirements and create resource plan. -Develop preliminary schedule. -Determine standards and procedures. -Identify and assess risk. -Create preliminary budget. -Develop a statement of work. Set baseline project plan. -Develop communication plan. |
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-The key activity of project planning
-The objective of the project planning process |
-is the process of defining clear, discrete activities and the work needed to complete each activity within a single project.
-is the development of a Baseline Project Plan (BPP) and the Project Scope Statement (PSS) |
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BPP
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Baseline Project Plan
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Baseline Project Plan (BPP)
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-A major outcome and deliverable from the PIP phase.
-Contains the best estimate of a project’s scope, benefits, costs, risks, and resource requirements. -contains all the information collected during PIP -the BPP is used by the decision folks commitee to decide whether the project is accepted, redirected, or cancelled. -if project is selected then the BPP becomes the foundation document that evolvs throughout the project |
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Project Scope Statement (PSS)
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-A document prepared for the customer.
-Describes what the project will deliver. -Outlines at a high level all work required to complete the project. - |
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Economic feasibility
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a process of identifying the financial benefits and costs associated with a development project.
-Often referred to as cost-benefit analysis. -Project is reviewed after each SDLC phase in order to decide whether to continue, redirect, or kill a project. |
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Determining Project Benefits
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Tangible benefits refer to items that can be measured in dollars and with certainty.
Examples include: reduced personnel expenses, lower transaction costs, or higher profit margins Intangible benefits are benefits derived from the creation of an information system that cannot be easily measured in dollars or with certainty. May have direct organizational benefits, such as the improvement of employee morale. May have broader societal implications, such as the reduction of waste creation or resource consumption. |
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Determining Project Costs
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Tangible costs: a cost associated with an information system that can be measured in dollars and with certainty.
IS development tangible costs include: Hardware costs, Labor costs, or Operational costs including employee training and building renovations. Intangible costs: a cost associated with an information system that cannot be easily measured in terms of dollars or with certainty. Intangible costs can include: Loss of customer goodwill, Employee morale, or Operational inefficiency. One-time cost: a cost associated with project start-up and development or system start-up. These costs encompass activities such as: Systems development, New hardware and software purchases, User training, Site preparation, and Data or system conversion. Recurring cost: a cost resulting from the ongoing evolution and use of a system. Examples of these costs include: Application software maintenance, Incremental data storage expenses, Incremental communications, New software and hardware leases, and |