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77 Cards in this Set
- Front
- Back
- 3rd side (hint)
The primary set of regulations for executive agencies |
Federal Acquisition Regulations (FAR) |
SOB 21.1.1 Supplemental Info |
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FAR |
Federal Acquisition Regulation |
Acronym |
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Federal Acquisition Regulation (FAR) |
Provides uniform policies & procedures for acquisition by all executive agencies |
SOB 21.1.1 Define the purpose of the Federal Acquisition Regulation (FAR) |
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FAR Supplements |
Department of Defense: DFARS Air Force: AFFARS |
FAR for two other agencies |
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CICA |
Competition in Contracting Act |
Acronym |
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Competition in Contracting Act (CICA) |
Promote full and open competition when feasible |
SOB 21.1.2 Describe the Competition in Contracting Act (CICA) |
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T/F: Through competition the Gov't will receive better goods & services at lower prices |
True |
SOB 21.1.2 Supplemental Info |
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Privity |
Describes the relationship between the Gov't and the prime contractor |
SOB 21.1.3 Define privity of contract |
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3 elements to Full and Open |
1. Full & Open 2. Full & Open after exclusions: set asides 3. Other than Full & Open: 7 exceptions |
SOB 21.1.2 Supplemental Info |
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Procurement Contracting Officer (PCO) Roles |
1. Only person who enters into a contract on behalf of the Gov't 2. Authority to ener into, administer, terminate contracts 3. Holds a warrant: A certificate of appointment 4. Ensures funds are available 5. Ensure contractors receive impartial, fair, and equitable treatment 6. Safeguards the interests of the Gov't |
SOB 21.1.4 Describe the roles [6] of the Procurement Contracting Officer... |
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Buyer Roles |
1. Writes the contract or modification 2. Maintain the Official Contract File 3. Deal with routine aspects of planning, formation, and administration |
SOB 21.1.4 Describe the roles of the buyer |
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Buyer Characteristics |
• PCO in training • Does not hold a warrant |
SOB 21.1.4 Supplemental Info |
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Two types of contracts |
1. Fixed-priced 2. Cost-reimbursement |
SOB 21.2.1 Supplemental Info |
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Fixed‐Price contract |
The contractor MUST deliver what is spelled out in the contract |
SOB 21.2.1 Describe the two basic types of contracts (cost reimbursable vs. fixed price) |
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PCO |
Procurement Contracting Officer |
Acronym |
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Cost-Reimbursement Contract |
The Gov't pays the contractor's allowable, incurred costs as provided in the contract. BEST EFFORT |
SOB 21.2.1 Describe the two basic types of contracts (cost reimbursable vs. fixed price) |
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Undefinitized Contract Action (UCA) |
• Purpose is to allow the Gov't to respond to unforeseen emergencies by authorizing the contractor to start work immediately prior to receiving a full proposal • A.K.A. Letter Contract • Used on an infrequent basis for clearly defined, urgent requirements. |
SOB 21.2.4 Explain the purpose of an Undefinitized Contract Action (UCA) |
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UCA |
Undefinitized Contract Action |
Acronym |
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Two Expedited Contract Options |
1. Other Transaction (OT) "agreements" 2. Indefinite Delivery Contracts |
SOB 21.2.2 List Expedited contract options |
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Explain the importance of contract incentives |
Lower cost & schedule, better performance |
SOB 21.2.30 |
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RFP |
Request for Proposal |
Acronym |
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Purpose of RFP |
Released to solicit proposals from interested parties |
SOB 21.3.1 Describe the purpose of a Request for Proposal (RFP) and Sections L and M |
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6 Components of RFP |
1. Statement of Objectives 2. Selective Specifications 3. Performance Requirements from user 4. Instructions to offerors 5. Evaluation factors 6. Program Work Breakdown Structure (PWBS) |
SOB 21.3.1 Supplemental Info |
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Section M: Evaluation Factors for Award |
Identifies criteria the Gov't will use to evaluate proposals. |
SOB 21.3.1 Describe the purpose of a Request for Proposal (RFP) and Sections L and M |
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Difference between SOO and SOW |
SOO - tell WHAT the Gov't want SOW - tell HOW to accomplish the work |
SOB 21.3.2 Explain the difference between the Statement of Objectives and the Statement of Work |
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Purpose of Source Selections |
To select the source whose proposal offers the best value to the Gov't |
SOB 21.3.3 Describe the overall purpose of source selections |
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SOO |
Statement of Objectives |
Acronym |
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SOW |
Statement of Work |
Acronym |
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Section L: Instuctions, Conditions, and Notices to Offeror and Respondants |
Instructions to offerors providing guidance for preparing proposals or responses to Gov't RFP |
SOB 21.3.1 Describe the purpose of a Request for Proposal (RFP) and Sections L and M |
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DCMA |
Defense Contract Management Agency |
Acronyms |
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Role of Defense Contract Management Agency (DCMA) |
• Performs contract administration support for all military services |
SOB 21.4.1 Describe the role of the Defense Contract Management Agency (DCMA) |
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Factors in an in-scope and out-of-scope determination |
• Form, fit, function, quality, and dollar value |
SOB 21.4.2 Describe the factors in an in-scope and out-of-scope determination and the resulting action of the decision |
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Resulting action of an in-scope and out-of-scope determination |
• Re-compete and put on a new contract • Out-of-scope contract modification if out-of-scope but requirement is sole-source to same contractor |
SOB 21.4.2 Describe the factors in an in-scope and out-of-scope determination and the resulting action of the decision |
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Constructive Change |
Oral or written communication between CO or Gov't official that is taken as direction to change by the contractor |
SOB 21.4.3 Define constructive change, unauthorized commitment, and ratification |
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Unauthorized Commitment |
An agreement that is not binding solely because the Gov't representative who made it lacked authority to enter into an agreement on behalf of the Gov't |
SOB 21.4.3 Define constructive change, unauthorized commitment, and ratification |
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Ratification |
A contracting officer's fix to an unauthorized commitment so the contractor can be paid for work done |
SOB 21.4.3 Define constructive change, unauthorized commitment, and ratification |
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What's the purpose of T&E |
Provide knowledge of system design, capabilities, and limitations to the acquisition community to improve system performance before production and deployment, and to the user community for optimizing system operations and sustainment after production and development |
SOB 22.1 |
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Differentiate between Development Test and Evaluation (DT&E) and Operational Test and Evaluation (OT&E) |
•DT&E – Test and evaluation conducted to evaluate design approaches & predict integrated system operational performance in the intended environment, and identify system problems to allow for early and timely resolution •OT&E – The field test, under realistic combat condition, of any item of weapons for the purpose of determining the effectiveness and suitability of the weapons, equipment, or munitions for use in combat by typical military users. |
SOB 22.2 |
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Describe the purpose of Integrated Test Teams (ITT) |
Works together as a cross-functional team to map out the grand strategy for testing and evaluating a system |
SOB 22.3 |
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DT&E |
Developmental Test and Evaluation |
Acronym |
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OT&E |
Operational Test and Evaluation |
Acronym |
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List the responsibilities of key personnel and organizations involved with T&E |
•Qualification Test and Evaluation (QT&E) - Tailored form of DT&E conducted on Commercial-Off-The-Shelf (COTS), Non-Developmental Items (NDI) and Gov't furnished equipment (GFE). Used when buying commercial items. •Product-Related Testing - Conducted on production items to demonstrate specs &performance requirements are fufilled. •Live Fire Test & Evaluation (LFT&E) - testing requirements for lethality and survivability of a weapon system. •Joint Interoperability Test (JIT) Certification: certify programs comply with IT and National security systems protocols. •Foreign Comparitive Testing (FCT): managed by USD AT&L test conducted on friendly countries equipment that may meet DoD need. |
SOB 22.4 |
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Describe the purpose of the Test & Evaluation Master Plan (TEMP), Test Plans, Program Introduction Document (PID), and sustainment of Capability (SOC) |
•TEMP – To integrate the requirements, acquisition, T&E, systems engineering, and sustainment strategies with all T&E schedules, funding, and resources •Test Plans – Give the “who, what, when, where, and how” for the daily execution of testing. •Program Introduction Document – Formally introduce the test program to the LDTO. •Sustainment of Capability – The LDTO’s response to the PID
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SOB 22.5 |
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Describe the overall purpose and key objectives of the Planning, Programming, Budgeting, and Execution (PPBE) system |
•Purpose: Provides a logical process for determining our needs and the resources required to meet those needs. •Key objectives: produce a plan, program, and budget that provides the best mix of forces, equipment, and support within fiscal constraints. |
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Describe the key documents produced within the planning, programming, budgeting and execution phases |
PLANNING •National Security Strategy (NSS) – comprehensive report on the national security of the US that is submitted to Congress along with the President’s Budget •National Defense Strategy (NDS) – supports the NSS by establishing a set of overarching defense objectives that guide the Department’s security activities and provide direction for the NMS •National Military Strategy(NMS) – conveys the Chairman of the Joint Chief of Staff (CJCS) message to the Joint Force on the strategic direction the Armed Forces of the US should follow to support the NSS and NDS •Quadrennial Defense Review (QDR) – authored every four years and directs DoD to undertake a wide-ranging review of strategy, programs, and resources. PROGRAMMING •Program Objective Memorandum – identifies total Air Force Program requirements for the FYDP BUDGETING: •Justification Books – known as R-docs & P-docs. Support the PBR and PB cycles and for execution reviews (to compare planning to execution) EXECUTION: •AF Form 616 - Fund Cite Authorization used to request authority to cite funds or to issue authority to cite funds. |
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Describe Continuing Resolution Authority (CRA) and the rules |
• Provides authority for Gov’t agencies to continue operations, pending passage of the fiscal year’s authorization and appropriations bill • RULE 1: CRA applies to all appropriation accounts • RULE 2: Each Service mush identify the funds needed to operate short term • RULE 3: New programs cant start work • RULE 4: Program’s funding and production levels are limited to the lower of these two items: ▪︎Last year’s level ▪︎This year’s Congressional Committee mark |
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Explain the following budget execution terms: budget authority, commitment, certification, obligations, expenditure, and outlay |
Budget authority – allows organizations to spend Gov’t money Commitment – administrative reservation of funds by the AF in response to some form of request to spend funds (ie a contract). Commitment is a plan Certification – part of the commitment process. A double check that the plan is legal. Obligations – a legal reservation of funds is made, tying the Gov’t to a liability. Expenditure – Charge against available funds. Represents the presentation of a check or electronic transfer of funds to the performer of the work. Outlay – Withdrawal from the federal treasury. Occurs when a vendor cashes the expenditure check and money flows form the Treasury to the vendor or supplier |
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Explain the life cycle of various appropriations in terms of active, expired, and canceled |
Active – are those that are still available for obligation Expired – those available for expenditure or adjustment but not obligation Canceled – (closed) funds are no longer available for expenditure or adjustment |
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Explain the importance and necessity of tracking obligations and expenditures |
Funds can expire or get used without you knowing and it can adversely affect your current fiscal year’s budget. Several different fiscal year budgets are being managed at one time. |
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Describe the purpose of the Anti-Deficiency Act (ADA), Bona Fide Needs Rule, and Misappropriation Act |
Anti-Deficiency Act – Prohibits the mishandling of Gov’t funds. You can’t spend more budget authority than you have been allocated. Bona Fide Needs Rule – Sets the year (or time) restriction. You must use the money in the appropriate fiscal year Misappropriation Act – Congress has approved specific amounts of money for specific purposes or programs. The money must be spend on exactly what Congress has approved |
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Describe the purpose of Milestone C |
Authorize entry into the Production and Deployment phase or for Limited Deployment |
SOB 24.1.1 |
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Explain the purpose of the Production and Deployment phase |
Produce and deliver requirements-compliant products to receiving military organizations |
SOB 24.1.2 |
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Define system turnover and key user concerns |
When operating command formally accepts responsibility and accountability from acquiring command for the operation and organizational maintenance of the system or equipment acquired CONCERNS •Support Equipment and Tools, spare parts, technical data, facilities, support structure, training |
SOB 24.1.3 |
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Explain learning curve theory |
As quantity of a product doubles, the man-hours per unit epended producing the product decreases at a fixed rate |
SOB 24.2.1 |
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Explain the importance and uses of production metrics |
Metrics used as indicators of problems with the contractor's quality, delivery status and cost. |
SOB 24.2.2 |
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Explain the importance of Acceptance Testing (AT), First Article Testing (FAT), and Hardware Quality Audits (HQA) |
•AT & FAT Identify and eliminate production flaws. AT is the point where the Gov't accepts ownership & responsibility of the system FAT is appropriate when • Manufacturer never built product before •Manufacturer has build but design, process, or facility change. Production discontinued for an extended period of time HQW Identify process quality problems. Used to re-validate the product and identify and correct some process problems |
SOB 24.2.3 |
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Describe GFP and its advantages |
GFP is property that is in the possession of or directly acquired by the gov't and subsequently made available to the contractor. ADVANTAGES Reduce technical risk, cost, delivery schedule |
SOB 24.3.1 |
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5 types of GFP |
1. Material 2. Special Tooling 3. Special Test Equipment 4. Equipment 5. Real Property |
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Describe goals of acquisition logistics and its importance |
Ensure the design is supportable and the support is designed |
SOB 25.1 |
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Identify the 12 product support elements |
1. Product Support Management: Ensure support ability is considered throughout lifecycle 2. Design Interface: need to integrate logistics readiness ect. into system/equip design 3. Sustaining Engineering: ensure continued operation and maintenance or a system 4. Support Supply: Support for end/support items 5. Maintenance & Planning: documentation of mx concepts for a process. O-LEVEL, I-LEVEL, D-LEVEL 6. Packaging, Handling, Storage,& Transportation (PHS&T): Ensures proper handling |
SOB 25.2 (1-6) |
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Identify the 12 product support elements |
7. Technical Data Management/Technical Orders: address tech data needed to operate/maintain system 8. Support Equipment/Automatic Test Systems (SE/ATS): Ensures SE/ATS is supportable 9. Training: resources & training to operate/support/maintain system 10. Manpower & Personnel: ppl required to operate support and maintain system 11. Facilities: permanent, semi-permanent, or temporary property assets required to operate and support system 12. Computer Resources: facilities, hard/software docs etc needed to operate and support computer systems |
SOB 25.2 (7-12) |
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Define Diminishing Manufacturing Sources and Material Shortages (DMSMS) |
Loss of manufacturers of items or suppliers of items/raw material that may cause material Shortages that endanger a weapon/equipment system's development, production, or post-production support capability |
SOB 25.3 |
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Define product support |
Continuous and collaborative set of activities that establishes and maintains readiness and the operational capability of a system, subsystem, or end item throughout its life cycle |
SOB 26.1 |
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Describe the purpose of Performance-Based Logistics (PBL) |
Sustainment strategy that places primary emphasis on optimizing system support to meet the needs of the warfighter |
SOB 26.2 |
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PBL |
Performance Based Logistics |
Acronym |
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Describe organic support and contractor logistics support |
ORGANIC: Maintenance performed by Gov't CONTRACT: pre-operational support (POS), Interim contract support (ICS), contractor sustainment support (CSS), and total contractor training (TCT) |
SOB 26.3 |
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Describe the role of Air Logistics Complexes (ALC) |
Provide DoD an organic capability to overhaul, modify, and sustain new and existing weapons systems as well as perform weapon system commodity management |
SOB 26.4 |
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ALC |
Air Logistics Complexes |
Acronym |
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Define the Core and 50/50 laws |
CORE: DoD maintains core logistics capability that is government-owned and Gov't operated to ensure timely response in an emergency 50/50: no more than 50% of funds can be spent on non federal depot maintenance |
SOB 26.5 |
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Describe the Depot Sourse of Repair (DSOR) Process |
1. Air Force DSOR Identifies assignment using SORA. 2. Consider interservice depot maintenance (army/marine) |
SOB 26.6 |
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Define the three different types of modifications |
1. Temporary-1 (T1) – Temp add or remove equipment to provide increased capability for a special mission 2. Temporary-2 (T2) – modification for Test/Evaluation. 3. Permanent (P) – Make permanent changes to correct safety or material deficiencies, improve reliability and maintainability, or to add or remove capability. |
SOB 27.1 |
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Describe the overall modification process |
1. Identifying the need for modification 2. Documenting the need a. ICD – large mod then go through DAS b. Form 1067 – mod doc for minor mods 3. Board Actions a. Configuration Review Board (CRB) – validates the need of a modification for minor mods 4. Implement Modifications a. Research & development b. Test and evaluation c. Procurement of the complete mod kit d. Installation of the kit |
SOB 27.2 |
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Describe the importance of security assistance and FMS |
• Deter/defend against aggression • Strong/cohesive defense arrangements • Promotes regional stability • Strengthen economies of countries • Human rights/democratic values |
SOB 28.1 |
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List the major players involved in Foreign Military Sales (FMS) |
1. President – determines eligibility (179/195 countries currently eligible) 2. Secretary of State – Oversees FMS – Approves individual programs 3. Secretary of Defense – responsible for identifying and justifying allied military requirements and for implementing FMS programs 4. Congress – Authorizes and appropriates funds for USF-financed Security Assistance Programs and has oversight role on the sale of defense articles and services to foreign countries and international organizations 5. Defense Security Cooperation Agency (DSCA) – Directs, administers, and supervises the execution of all Security Assistance programs for the DoD. 6. Security Cooperation Office (SCO) – DoD org overseas with the primary responsibility for interfacing with the host nation on SA and SC programs. Military members/part of country team 7. Deputy Under Secretary of the Air Force for International Affairs (SAF/IA) – Develops, implements, manages and supervises FMS SA programs for the Air Force 8. Air Force Security Assistance and Cooperation (AFSAC) Directorate – Responsible for managing all AF FMS case actions until final closure. Overall management of the case 9. Air Force Security Assistance Training (AFSAT) – Responsible for managing all AF Security Assistance training 10. Security Assistance Program Manager (SAPM) – Responsible for the day-to-day execution of FMS programs. |
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Describe the key elements of the process (4step) for accomplishing Foreign Military Sales |
1. Country “X” sends Letter of Request LOR to SAF/IA 2. SAF/IA acknowledges receipt, validates the LOR with help from the program office, • Congress Notified (if necessary), • As required, AFSAC creates: pricing & Availability and Letter of Acceptance LOA 3. DSCA signs/send LOA to country 4. Country sends signed copy of LOA to USG and sends a deposit to DFAS |
SOB 28.3 |
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List who to contact if you have an ethics question and identify the DoD ethics regulation
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•DoD 5500.07-R Joint Ethics Regulation (JER) •Office of Gov’t Ethics (OGE) •Contact JAG or organization’s designated ethics official
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SOB 29.1 |
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Identify common ethics violations |
Gifts from contractors, conflicting financial interests, impartiality issues, misuse of position, use of Gov’t resources, Fundraising, Political activities, employment restrictions, official travel benefits |
SOB 29.2 |