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120 Cards in this Set
- Front
- Back
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What is the cash flow for Cost reimbursement contracts?
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As incurred
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What is the cash flow for fixed price contracts?
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On delivery
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List the contract types in order from highest government risk to lowest government risk
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CPFF, CPIF, CPAF, FPI (F), FPAF, FFP
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What are the not to exceed fee limits for R&D contracts, Architectural and engineering contracts, and other contract types?
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15% for R&D, 6% for architectural and engineering, and 10% for other
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What are the advantages of CPAF?
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- Subjective/discretionary decision making - Control and flexibility of criteria - Unilateral modification to add award fee for period |
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What are the disadvantages of CPAF?
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- Very people and time intensive - Contractor may dispute whether government followed its award fee plan; not whether it earned the correct fee |
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What contractor type must the contractor deliver quality products and are paid the negotiated priced regardless of cost?
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FFP
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What are progress payments?
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- form of government financing in recognition of the need for working capital, for long lead items, and work in-process expenditures - Based on costs or a percentage or stage of completion |
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What are the customary progress payment rates for DoD contracts that contain FMS?
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- 80% for large business concerns - 90% for small business concerns |
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What are performance based payments?
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- The government's preferred method of contract financing for FP contracts - Payment is based on the achievement of specific events that are defined and valued in advance by the parties to the contract - PBPs are focused on performance rather than on incurred costs |
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What are the three pieces to defining PBP terms? |
- The payment event or criteria - The definition of successful completion - The value of the event |
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What are the technical management processes?
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Technical Planning, Requirements Management, Configuration Management, Interface Management, Technical Data Management, Decision Analysis, Technical Assessment, Risk Management
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Ensures that the SE processes are applied properly throughout a system's life cycle, includes defining the scope of the technical effort required to develop, field, and sustain the system, as well as providing critical quantitative inputs to program planning and life cycle cost estimates |
Technical Planning
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Ensures bi-directional traceability from the high-level requirements down to the system elements through they lowest level of the design (top down); and from any derived lower-level requirements up to the applicable source from which it originates (bottom-up)
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Requirements Management
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Establishes and maintains the consistency of a system's functional, performance, and physical attributes with its requirements, design, and operational documentation throughout the system's life cycle
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Configuration Management
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Ensure interface definition and compliance among the system elements, as well as with other systems. Documents all internal and external interface requirements and requirements changes in accordance with the program's configuration management plan
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Interface Management
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Identifies, acquires, managed, maintains, and ensures access to the technical data and computer software required to managed and support a system throughout the acquisition life cycle
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Technical Data Management
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Transforms a broadly stated decision opportunity into a traceable, defendable, and actionable plan. Employs procedures, methods, and tools, such as trade studies, for identifying, representing, and formally assessing the important aspects of alternative decisions to select an optimum decision.
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Decision Analysis
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Compares achieved results with defined criteria to provide a fact-based understanding of the current level of product knowledge, technical maturity, program status, and technical risk. Includes methods such as technical reviews and use of technical performance measures (TPMs)
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Technical Assessment
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Involves the mitigation of program uncertainties that are critical to achieving cost, schedule, and performance goals at every stage of the life cycle. Encompasses identification, analysis, mitigation, and monitoring of program risk
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Risk Management
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What are the technical processes?
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Stakeholder Requirements Definitions, Requirements Analysis, Architecture Design, Implementation, Integration, Verification, Validation, Transition
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Involves the translation of requirements from relevant stakeholders into a set of top-level technical requirements. The process helps ensure each individual stakeholders requirements, expectations, and perceived constraints are understood from the acquisition perspective. |
Stakeholder Requirements Definition |
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Involves the decomposition of top-level requirements captured by the Stakeholder Requirements Definition process into a clear, achievable, verifiable, and complete set of system requirements.
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Requirements Analysis
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Involves a trade and synthesis process that translates the outputs of the Stakeholder Requirements Definition and Requirements Analysis process into a system allocated baseline that describes the physical architecture of the system and the specifications that describe the functional and performance requirements for each configuration item along with the interfaces that compose the system.
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Architecture Design
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Involves two primary efforts; detailed design and realization. Outputs included the detailed design down to the lowest system elements in the system architecture, and the fabrication/production procedures.
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Implementation
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Incorporates the lowest level system elements into a higher-level system element in the physical architecture.
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Integration
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Provides evidence that the system or system element performs its intended functions and meets all performance requirements listed in the system performance specification and functional and allocated baselines. Answers the question, "Did you build the system correctly?"
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Verification
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Provides objective evidence that the capability provided by the system complies with stakeholder performance requirements, achieving its use in its intended operational environment. "Is it the right solution to the problem?"
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Validation
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Moves any system element to the next level in the physical architecture. For the end item system, it is the process to install and field the system to the user in the operational environment.
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Transition
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What type of promise does Cost Reimbursement contract provide you?
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Best effort
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What type of promise does FP contract provide you?
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Shall Deliver
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What type of contract pushes risk on the government?
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Cost Reimbursement
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What type of contract pushes risk to the contractor?
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FP
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______ type of contracts are best for vague technical requirements; labor and material costs are uncertain.
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Cost Plus
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______ type of contract are best for well defined technical requirements; fair and reasonable prices determinable.
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Fixed Price
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______ shall not be used in lieu of CPFF or CPIF when objective measurement is feasible.
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CPAF
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What type of contract do you need if the contractor must deliver quality product even if their cost exceeds negotiated price.
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FFP
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What type of contract could drive the contractor into negative profit?
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FFP
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Cost at which the contractor assumes all cost risk.
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Point of Total Assumption
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Non-commercial payments include:
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-Advance payments - Loan guarantees - Progress payments - Performance based payments |
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At what milestone does the MDA select contract type for MDAPs?
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MS B
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Initial Product Baseline is established in what phase?
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EMD (MS B)
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In the 2007 NDA Act, congress provided statutory direction regarding the contract type that the MDA may select for development programs at _____.
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MS B
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TRL for MS B? |
TRL 6
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TRL for MS C?
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TRL 7
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What is the entrance criteria common to all programs?
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DoD 5000.02
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______ is one of the key entrance criteria that a program must meet to enter the acquisition process at any point.
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Technology Maturity
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Exit Criteria for each phase are found in _______ as approved by the MDA.
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Acquisition Decision Memorandum
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Thisis any acquisition program or technology project that includes participation byone or more foreign nations, through an international agreement, during anyphase of a system's life cycle. |
International Cooperative Development Program
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What is the requirements for an international cooperative agreement?
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1. Analysis before MS A 2. DoD 5000.01 required for all MDAP |
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What is the key objective for international cooperative agreement? |
1) Reduce weapon system acquisition cost 2) Enhance interoperability with coalition partners |
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What must the DoD obtain permission to operate any radiating equipment?
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Spectrum Certification
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The mechanism for initiating frequency supportability within DoD begins with the submission of _____.
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DD Form 1494, Application for Equipment Frequency Allocation
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What milestone is spectrum certification required?
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All
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US statutory requirement for Spectrum Certification Compliance provides detailed system information for spectrum allocation across 4 stages. What are the stages?
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Stage 1: Conceptual (MSA Phase) Stage 2: Experimental (TMRR Phase) Stage 3: Developmental (EMD Phase) Stage 4: Operational (P&D Phase) |
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What congressional act states that compliance must be completed before an IT contract award or acquisition milestone decision?
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Clinger-Cohen Act (CCA) 1996, Title 40 Compliance
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Who is the confirmation official for the Clinger-Cohen Act?
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DoD CIO
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A PM MAY NOT be authorized what, without the confirmation of clinger cohen compliance?
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1) Program initiation 2) Approve entry into any phase of the acquisition process 3) award a contract |
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Clinger Cohen Act is required for all ____ and ____.
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MDAPs and Major Automated Information Systems
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Directs federal agencies to:"Conduct theirenvironmental, transportation, and energy-related activities under the law insupport of their respective missions in an environmentally, economically andfiscally sound, integrated, continuously improving, efficient and sustainablemanner." |
Executive Order (E.O.) 13423 "Strengthening Federal Environmental, Energy, and Transportation Mngt" |
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What executive order directs federal agencies to Green Procurement?
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EO 13423
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Approach to identifying, reducing or eliminating ESOH risks, and implementing controls for managing those ESOH risks where the program cannot avoid the ________.
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Programmatic Environment, Safety, and Occupational Health Evaluation (PESHE)
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What are the four general cost estimating methods for life cycle costs?
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Analogy, parametric, engineering, actual
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Life cycle cost method used to estimate a cost based on historical data for a system or subsystem.
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Analogy
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Life cycle cost method using regression or other statistical methods to develop cost estimating relationships.
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Parametric
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Life cycle cost method where the system being costed is broken down into lower-level components (such as parts of assemblies), each of which is costed separately for direct labor, direct material, and other costs. (Bottom up)
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Engineering
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Life cycle cost method using actual cost experiences or trends (from prototypes, engineering development models, or early production items) are used to project estimates of future costs for the same system.
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Actual
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Provides contractor more flexibility and opportunity to come up with innovative solutions. Tells the contractor what we want.
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Statement of Objectives
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More directive than a SOO. Specifies systems development tasks. How we do it.
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Statement of Work
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The purpose of _______ is to improve DoD access to technology, encourage technology-driven prototype efforts to increase military capabilities, reduce total ownership costs, and reduce fielding times.
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Other Transaction Authority
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Who is the granting authority for other transactions?
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USD (AT&L)
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What makes a contractor eligible for a Nontraditional Defense Contractor?
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Less than $500k on a procurement contract in the past year |
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On other transactions, how much does a Traditional Defense Contractor have to be willing to fund?
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1/3rd of the project
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On other transactions, what is the service approval funding cap?
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$20M-$100M
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On other transactions, what is the USD(AT&L) funding cap?
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Greater than $100M
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What will make an item a unique identification is it is less than $5,000?
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1) Serially managed 2) Mission Essential 3) Controlled 4) Requiring activity determines that permanent ID is required |
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_______ of items is a contractual requirement for all solicitations after 1 January 2004 for which property items delivered to the government exceed $5,000 or which meet other criteria noted in the DoD Guide for uniquely identifying items.
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Unique Identification (UID)
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What are your source selection criteria (Section M)?
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Cost, Performance, Schedule, Management, Past Performance
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What are the competition barriers?
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- Impediments across components - Unique/critical mission or technical requirements - Industry move towards consolidation - Urgent requirement is support of war ops - Congressional adds or earmarks - Proprietary data rights developed at private expense - Insufficient technical data packages - Contracting personnel shortages - Time |
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The PDR, PDR Report, and post PDR Assessment are done prior to what? |
MS B, TMRR
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System-level CDR is accomplished during what?
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EMD
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What phase of the acquisition life cycle is the allocated baseline established?
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TMRR
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What phase of the acquisition life cycle do you first see the product baseline?
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EMD
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Provides access rights to various personnel to different portions of the data.
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Data management
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What are among the most common sources of failure in complex systems?
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Interfaces
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What are the four verification methods?
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Analysis, Examination, Demonstration, Testing
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What is the preferred verification method?
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Testing
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TEMP supports which plan?
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Systems Engineering Plan
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What must the PM obtain approval for at each MS?
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SEP
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Configuration Management is addressed in the ______.
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SEP
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A ______ is a tool that allows managers to quickly determine the reliability and associated confidence level of a system based on the numbers of trials (sample size) and failures experienced during those trials, assuming the testing environment has met certain requirements.
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Nomograph
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In a performance based life cycle (category 1) when the provider/contractor assumes least financial risk, how does the affect the government PM?
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Government PM assumes the most risk
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In performance based life cycle (Category 4), provider/contractor assumes the most financial risk. How does this affect the government PM?
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Government PM assumes the least risk
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What are the software development approaches?
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Incremental, Spiral, Waterall
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What software development approach determines user needs and defines the overall architecture, but then delivers the system in a series of builds.
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Incremental
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What software systems approach is a risk-drive controlled prototyping approach that develops prototypes early in the development process to specifically address risk areas followed by assessment of prototyping results and further determination of risk areas to prototype?
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Spiral
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What software systems approach development activities are performed in order, with possibly minor overlap, but with little or not iteration between activities?
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Waterfall
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What are the established baselines?
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1) Functional: System functional review (TMRR Phase) 2) Allocated: PDR (Before MS B, TMRR) 3) Product: CDR (Before MS C, EMD) |
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Issues address ______ and risk addresses the _____.
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Now; future
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Likelihood of root cause plus consequence equals ______.
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Risk Level
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What are the risk components?
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Future Root Cause, Likelihood, Consequence
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What are the stages of the risk management process? |
Planning, identification, analysis, handling, monitoring Planning, identification, analysis, handling, monitoring |
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What stage of the risk management process asks "What can do wrong?"
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Identification
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What stage of the risk management process asks "whatvis the likelihood and consequence of the risk"? |
Analysis |
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What stage of the risk management process asks "what is the program approach for addressing this potential unfavorable consequence?" |
Handling Handling |
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What state of the risk management process asks "how are things going?" |
Monitoring Monitoring |
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What are the four types of risk mitigation?
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Avoid, control, assume, transfer
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Which risk mitigation plan eliminates the root cause?
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Avoid
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Which risk mitigation plan decreases probability or consequence?
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Control
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Which risk mitigation plan continues on the path? "Do nothing default"
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Assume
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Which risk mitigation plan uses warranties, FP contractors, etc.? This is the most often used plan.
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Transfer
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In accordance with DoDI 5000.02, PMs are required to conduct Integrated Baseline Reviews on all cost or incentive contracts that require EVM when contract value is greater than _____.
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$20M
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How many days after contract award would you conduct the integrated baseline review?
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180 days
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At the end of the integrated baseline review you establish what?
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Baseline
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This type of testing is controlled by the PM, controlled environment, contractor environment and training, experienced operators.
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DT
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This type of test is controlled by an independent agency, realist/tactical environment with operational scenarios, no system contractor involvement and user trips recently trained.
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OT
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What type of test is a verification test?
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DT
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What type of test is a validation test?
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OT
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Who is in control of a DT/Verification Test?
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PM
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Who is in control of an OT/validation test?
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Independent Agency |
